Grants Associate

NY Office
230 Park Avenue
Suite 659
New York, NY 10169, USA

The Leona M. and Harry

B. Helmsley Charitable Trust (“Helmsley”) is a global philanthropy driven by a vision of building better futures for people by increasing access to healthcare, advancing new research and ideas, and improving the quality of everyday life. Helmsley strives to make a meaningful impact in its focus areas, matching its significant financial assets with a rigorous and results-oriented approach. Helmsley is committed to close and productive partnerships with its grantees, as well as with other funders and impact players in government, academia, and the private sector who share its interests and goals.

Above all, Helmsley endeavors to be forward-thinking in every aspect of its work and will take risks that others cannot or will not take when the risk/reward trade-off warrants.

Since 2008, when Helmsley began its active grantmaking, it has committed more than $4.5 billion. For more information on Helmsley, please visit (Use the "Apply for this Job" box below). .

As a Grants Associate, you will be part of a team of fourteen dedicated employees in the Grants Management department and report to a Grants Manager. You will support the grantmaking administration of the New York City and Vulnerable Children in Sub-Saharan Africa programs. In addition to providing day-to-day support on program and operational grants, you will work on inter-departmental projects with colleagues across the organization (i.e., communications, technology, etc.),

proactively identify and execute on big ideas to improve operations and foster excellent working relationships with a variety of stakeholders. As a role model and advocate for Helmsley’s philanthropic vision, you will embrace innovation and informed risk-taking, respecting and valuing the individual, pursuing collaborative solutions, and continuously learning and improving.

Grants Management

• Review grant applications submitted to your partner program for completeness and adherence to IRS requirements and internal grantmaking guidelines, for both domestic and international grants.
• Provide compliance-based review of budgets, financial statements, and progress reports in cooperation with the Grants Manager.
• Prepare all grant-related correspondence for review including grant agreements, payments, and reporting notifications. Manage any additional correspondence with grantees regarding grant materials, including providing technical assistance for use of Helmsley’s grantmaking system (Fluxx), application items, budget issues, etc., as well as providing project management support about the application/grantmaking timeline and requirements.
• Facilitate grants payment process and ensure documentation of completed payments for grantees in your partner program’s portfolio.
• In cooperation with the Grants Manager, process grant reporting, modifications, terminations, and closures in the grants management system.

Internal Projects

• Lead cross-organizational work for the grants management department, which may require you to lead work from inception through implementation and includes change management work with internal and external audiences.
• Work collaboratively with colleagues across Helmsley to develop and support trust-wide initiatives, such as grantmaking process redesign, and advance Helmsley’s overall impact.

Data and Training

• Ensure the data integrity of Helmsley’s grantmaking in its foundation grantmaking system.
• Create and analyze reports on grant data for staff and external audiences.
• Develop training materials and maintain operating procedures for the department.
• Disseminate grants management knowledge and expertise to assist other Helmsley programs and departments in achieving their goals.

Helmsley seeks an energetic team player who proactively solves problems and is willing to roll up their sleeves to get things done. The ideal candidate will have a drive to learn and grow through work on a variety of tasks. You must be resourceful and able to handle multiple assignments simultaneously and meet deadlines. A collaborative nature, customer-service…