Special Assistant, Development, Marketing and Events

Special Assistant, Development, Marketing & Events

Founded in 1988, Robin Hood finds, fuels, and creates the most impactful and scalable solutions lifting families out of poverty in New York City. The largest poverty‑fighting organization in New York City, Robin Hood partners with top nonprofits in New York City and invests in legal services, housing, meals, workforce development training, education programs, and other vital services that give New Yorkers in need the tools they need to build better lives.

The programs it funds are often the first of their kind and serve as demonstration models to identify what works before being replicated in other cities. Because its Board of Directors covers 100% of all administrative, fundraising, and evaluation costs, every dollar donated goes directly to organizations helping New Yorkers in need.

Building on our 30 years of experience, Robin Hood is expanding our impact with an explicit focus on lifting families sustainably and measurably out of poverty through supporting the most effective community partners; influencing public policy; raising our thought leadership profile; importing and exporting effective ideas and strategies nationally; and building new collaborations with strategic partners. As New York City emerges from the worst of the global pandemic, we are focused on getting families back on their feet;

getting kids back on track; and getting New Yorkers back to work.

Given its long‑standing reputation among influencers and support of over 200 New York City non‑profit organizations, Robin Hood has the unique ability to be a catalyzing force for households experiencing poverty, bringing distinct constituencies together to develop and spread the most effective strategies to advance economic mobility in New York City and beyond.

The Special Assistant, Development, Marketing & Events is on the Development, Marketing & Events team and will report to the Chief Development Officer and also supports the Chief Marketing & Events Officer administratively.

The Special Assistant, Development, Marketing & Events (DME) supports the Chief Development Officer (CDO) and Chief Marketing & Events Officer (CMEO) through high‑quality coordination, organization, and execution of workflows related to the Board of Directors and top donors in their portfolios. This role manages complex information, prepares leadership for high‑touch interactions, and ensures smooth operations across DME’s executive functions.

A core part of the role is maintaining a complete, accurate, and current picture of each board member’s and top donor’s engagement with Robin Hood. Success requires excellent judgment, strong communication skills, discretion, and the ability to manage multiple priorities with reliability and care.

Key responsibilities include, but are not limited to:

• CDO and CMEO Executive Support:
  Manage calendars; prioritize commitments; coordinate information flow; ensure timely responses; track tasks and deadlines; and resolve scheduling issues thoughtfully.
• Holistic Board Tracking:
  Maintain an up‑to‑date, comprehensive view of each board member’s fundraising‑related engagement with Robin Hood.
• Board Report‑Out Development:
  Project manage and maintain a recurring board report‑out summarizing engagement, touchpoints, upcoming opportunities, and key follow‑ups. Coordinate updates across teams and ensure clarity and consistency.
• Board & Committee Meeting Support:
  Coordinate logistics, prepare materials, attend meetings, record minutes, and track follow‑ups for Development Committee, Endowment Committee, Benefit Planning Committee, Nominating and Governance Committee and related groups.
• Confidentiality & Recordkeeping:
  Manage sensitive donor and board information with the highest discretion. Organize files and materials with consistency and accuracy.
• Financial & Expense Processing:
  Process and reconcile expenses for the CDO and CMEO and support tracking of the DME operating budget.

Coordination and Project Management

• Internal Team Building:
  Coordinate and support the planning, execution, and ongoing management of DME…