Program Coordinator; WPP

Perspective Fund, an impact focused non-fiction storytelling fund based in New York, is looking for a full-time Program Coordinator to work closely with and support a growing and dynamic team of four, which currently includes the CEO, two Program Officers and the COO. The Program Coordinator is a key member of the team, and will maximize the Team’s productivity and efficiency by performing and coordinating administrative and grants management tasks, conducting research on relevant issues and organizations, providing strong administrative support, and project management.

Administrative & Logistical Support

• Conduct editorial tasks such as proofreading, fact checking, and referencing for internal and external communications
• Assist the team with drafting of summaries of grant proposals, and other writing as needed
• Support the development of external reviews and strategic plans for the program; create presentations and written reports for internal learning
• Ensure the accuracy and maintenance of the Perspective Fund website
• As needed, source and manage outside consultants: develop RFPs, solicit proposals, develop work plans, oversee contracts, and ensure high-quality deliverables
• Effectively manage workflow and processes through communication that is simple, clear, and customized
• Assist the team with planning and coordinating meetings, travel, workshops, and convenings; make logistical arrangements as needed
• Research and editing for internal memos and reporting documents
  • Design of report templates, data collection and calculation
• Conduct media monitoring, collating content about current or prospective grantees and the media impact field at large

Grants Management

• Help to maintain grant calendars, and coordinating grant processes for the team
• Serve as the main liaison with Grants Management and ensure accurate and timely data entry across grants management and other operational tools
• Update and develop the Perspective Fund grants and prospects database
  • Research and create new entries, populate and sort film credit and filmmaker demographic data fields in Airtable
• Accept new inquiries into the Perspective Fund workflow for evaluation
  • Keep track of submitted inquiries and consider their strengths and weakness for initial reporting; discuss new projects with the program team
• Track the development of film projects in progress
  • Monitor correspondence and maintain a calendar regarding development and release dates for films in progress; watch submitted cuts and note updates in the editorial process
• Upload and sort new video files to RAID and Plex servers

• Minimum 2 years of experience in a professional office environment coordinating basic projects, performing complex scheduling, and writing correspondence
• Excellent project management skills
• Experience in the social justice media impact field, media field in general, or in philanthropy
• Familiarity with, and commitment to human rights and social justice issues
• Excellent English language writing, synthesizing, editing, and proofreading skills
• Excellent organizational, administrative skills, and ability to manage complex tasks, prioritize competing demands, and meet deadlines
• Initiative, resourcefulness and flexibility, and the ability to identify and solve problems
• Ability to think critically and analytically
• Understands and values social justice, including racial and gender equity as an organizational operating principle - and is committed to continued learning on issues related to race, gender, equity, diversity, and inclusion
• Knowledge of Google Suite and Microsoft Office; experience with Airtable a plus
• Comfort with financial information, budgets and databases
• Ability to handle confidential information with complete discretion
• Willingness to learn, be open to new ideas, and have fun
• Strong interpersonal skills

Preferred Qualifications

• Experience in a nonprofit grantmaking, advocacy, or social justice environment
• General knowledge of impact media
• Experience working in a cross-cultural environment
• Proficient in a second language a plus

Salary range: $50,000 - $60,000 based on experience. We offer a very…