Marketing Operations Associate

About Nabla

We are a team of entrepreneurs, clinicians and engineers committed to bringing back joy to the practice of medicine.

Together with a community of clinician innovators, we’ve harnessed the best of machine learning science to develop Nabla: the leading AI assistant that’s restoring the human connection at the heart of healthcare. By streamlining clinical documentation, Nabla is helping clinicians focus on matters most - patient care. Today, over 85,000 clinicians across 130+ healthcare organizations trust Nabla to support how they deliver care every day.

We’re at the start of an ambitious journey:
Ambient listening, dictation, coding, and command capabilities are all converging into a proactive assistant that intuitively streamlines clinical and financial workflows.

Backed by a recent $70M Series C, we’re hiring to build the next generation of clinical AI and improve the lives of clinicians and patients everywhere.

This is a great time to join us!

We’re looking for a Marketing Operations Associate to help streamline and scale our marketing initiatives. In this hands‑on, cross‑functional role, you’ll be the operational backbone of our marketing team ensuring campaigns run smoothly, deadlines are met, and workflows are optimized for efficiency.

You’ll manage and improve marketing processes, support project coordination across campaigns and events, and maintain the tools and systems that power our marketing operations. From campaign management and event logistics to administrative support and social media coordination, you’ll play a critical role in enabling the team to execute with precision and impact.

If you thrive in fast‑paced environments, enjoy bringing structure and organization to complex projects, and have an interest in developing your career in marketing this is great way to be exposed to all marketing activities.

This role is full‑time and open to NYC‑based candidates only (expectation to work in‑person 3‑4 days per week, with some remote flexibility)

Campaign & Project Management

• Act as the project manager for integrated marketing campaigns, ensuring deliverables are completed on time and all stakeholders are aligned.

• Oversee timelines, review cycles, and delivery for marketing assets including videos, one‑pagers, decks, and digital ads.

• Coordinate with external agencies for content and creative review cycles, ensuring quality and timeliness of deliverables.

• Maintain dashboards and other project management tools to track progress and ensure visibility across teams.

Workflow Optimization & Systems

• Implement and refine processes that enable marketing teams to execute efficiently, integrating tools and technologies that streamline operations.

• Optimize internal workflows across campaign planning, content creation, and asset management.

Event Support

• Manage timelines and logistics for events, including scheduling, vendor coordination, registration, and on‑site execution.

• Support content operations for events organizing speaker logistics, collecting bios and headshots, and coordinating prep sessions.

• Handle QA and delivery of final event and campaign materials, ensuring all assets meet brand standards.

Collaboration & Communication

• Partner with internal teams (Sales, Leadership, Customer Success) to ensure they have the right marketing materials for launches, events, and outreach.

• Assist with client communications, scheduling, marketing collateral updates, and meeting notes, create follow up plans.

• Maintain strong cross‑functional communication to keep projects on track and stakeholders informed.

Experience & Skills

• 2+ years of experience in marketing operations, project management, or marketing coordination, ideally in a fast‑paced SaaS or technology environment.

• Bachelor’s degree in Marketing, Communications, Business, or a related field.

• Strong project management skills, with proven ability to manage multiple priorities simultaneously.

• Technical aptitude and comfort working with new marketing and collaboration tools.

• Excellent communication and writing skills, with the ability to collaborate effectively across teams.

• Strong attention to detail.

• A proactive problem…