Contract Administrative Manager

Overview

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation.

NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

For more information, go to NYU Langone Health, and interact with us on Linked In, Glassdoor, Indeed, Facebook, Twitter, You Tube and Instagram.

We have an exciting opportunity to join our team as a Contract Administrative Manager. The mission of the Real Estate Development and Facilities (RED+F) Department is to plan, develop, operate and maintain the campus of the NYU Langone Health and provide the foundation for its growth and success in the 21st century. RED+F provides strategic campus planning and project development services, including architectural studies, programming, design, construction and associated infrastructure and technological upgrades, for new structures and renovations to existing structures on the NYU Langone Health campus.

The Department also operates and manages all facilities, infrastructure and related support services across the medical center. RED+F is composed of the Real Estate, Housing, Planning & Project Development, Facilities Operations & Management, Finance & Administration, Campus Security, Environmental Services, Environmental Health & Safety, Radiation Safety and Clinical Engineering divisions.

Job Responsibilities:

• Working with users, develop solicitations including statements of work and price proposal forms, using standard solicitation and contract forms as available, customizing where appropriate and developing new forms as necessary.
• Review recommended contract awards for compliance with procurement policies and procedures.
• Assist staff with project documentation and contract award approval process.
• Provide support on solicitations initiated/managed by staff.
• Conduct solicitations for services to support RED+F functions.
• Analyze technical and cost proposals for new awards and change orders to spot potential problems such as misunderstanding of scope; use analysis to work with users to revise specifications as needed and/or to negotiate price proposals for new awards and/or change orders; negotiate new awards and change orders and prepare supporting documentation. Complexity of assigned contracts and change orders will vary depending on experience.

• BA or BS with five years  experience in procurement and contract administration associated with delivery of capital projects or facilities operations or a related area of expertise with the capacity to learn new fields

• Experience managing and/or providing procurement services associated with delivery of capital projects or comparable experience.
• Knowledge of contracting strategies or ability to learn. Ability to work well with stakeholders in the procurement process, including users, senior leadership, financial administration staff, vendors, and others, to develop a shared understanding of needs, the marketplace, and strategies for meeting needs. This entails the ability to work successfully in situations with high degrees of ambiguity and with people from diverse professional backgrounds and levels who have different interests.
• Effective negotiation skills.
• Ability to communicate effectively when speaking and in writing.
• Intellectual curiosity, a strong work ethic, and commitment to delivering a superior work product.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you ll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support.

Additionally, all employees have access to our holistic…