Dancewave Operations Coordinator

Company: Dancewave
Location: Brooklyn, NY
Compensation: 20

POSITION:
Business Operations Coordinator

REPORTS TO:

Managing Director

HOURS:

An average of 20 hours per week as per positional and organizational needs.

WORKPLACE:
The Dancewave Center is located at 182 4th Avenue, Brooklyn, NY, 11217.
This position is hybrid, with the expectation to work 2-3 days per week in-person and
up to 1 day per week remote. Occasional evening and weekend work may be required.

HIRING TIMELINE:
Applications will be reviewed on a rolling basis, with priority given
to applications received on or before July 25, 2025. Selected applicants will be invited
to participate in an introductory phone interview (rolling schedule), with finalists
participating in a Zoom interview with members of the hiring team anticipated for
July 28 through August 8.

ANTICIPATED

START DATE:

September 2, 2025 with paid training in August
(Schedule TBD)

ORGANIZATIONAL BACKGROUND:
Founded in 1995, Dancewave provides access to
supportive and empowering dance experiences that center social, emotional and
cognitive development through movement. Developing programs to meet
community needs, we use dance as a vehicle for transformation, expression, active
citizenship and self reflection. Dancewave fosters a culture where dance is celebrated
as a healing and inclusive art form.
Dancewave envisions a future where dance is available to all populations, especially
those who have ever been denied access to dance education. Dancewave acts as a
resource and community hub for artists, educators and young visionaries, extending
opportunities for our audience to participate in advocacy efforts and social change
movements. For more information about Dancewave, please visit
www.dancewave.org.

ORGANIZATIONAL CULTURE:
Dancewave seeks to live its mission, vision and values
at all levels of the organization. We work collaboratively and invite staff at all levels of
the organization to participate in decision making that directly impacts the future of
the organization.
Dancewave is an equal opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, disability,
age, sexual orientation, gender identity, national origin, veteran status, or genetic
information.

JOB DESCRIPTION:

The Business Operations Coordinator plays an important role in
supporting the daily operations of a vibrant dance education nonprofit organization.
Working closely with the organization’s Managing Director and Facilities and Rentals
Manager, the Business Operations Coordinator helps to ensure the organization
provides consistent and reliable service year-round.

Responsibilities include:

OPERATIONS (55% of time)
- Oversee daily operations and ensure high quality customer service
experiences at the Dancewave Center; manage phone lines, general
inquiries and internal staff operational support.
- Support rentals and special event scheduling, invoicing, and
communications.
- Oversee facility communications, including managing general email
accounts and monthly staff updates.
- Monitor and manage merchandise and concessions inventory, sales, and
staff coordination.
- Support coordinating logistics for community engagement activities
and volunteer events

FINANCIAL MANAGEMENT (40% of time)
- Manage financial processes including invoicing, billing, expense tracking,
deposits, and monthly reconciliations.
- Support budgeting, audit preparation, and financial communications
with stakeholders.

PERSONNEL (5% of time)
- Assist Managing Director with HR functions such as
onboarding/offboarding, PTO tracking, annual training compliance, and
IT support.

POSITION REQUIREMENTS:
- Ability to move up and down stairs at buildings where elevators may not be
available
- Ability to lift up to 20-30 pounds to maneuver physical objects at the facility
- Must have access to a laptop with capability for Google Suite and Zoom
- Must be able to work in person at the Dancewave Center, including evenings
and weekends

KNOWLEDGE,

SKILLS AND ABILITIES

NEEDED:
- At least one year of experience providing direct customer service
- Strong written, verbal and interpersonal communication skills
- Ability to communicate with a wide…