Assistant Project Manager

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• Provide ownership, coordination and management of all moves and relocations, MAC lead changes and power and data changes where required within the Moves & Changes delivery stream up to the value of $100K
• Managing sub-contractors, client engagement, cost management and quality control
• Maintain all financial tracker administration duties required, within MAC functions
• Collect proposals for work and communicate costs to stakeholders for approval
• Submit all required documents and obtain approvals for all work to be completed
• Provide support to the wider team as and when required to assist with the smooth running of the MAC services
• Occupancy updates and uploads post move in Webcore
• Communicate last minute requests and changes to all responsible work streams and team members

• Ideally the candidate should have extensive knowledge within the MAC arena, including an understanding of interior fit out and office relocations
• Experience completing projects as part of a larger team
• Excellent IT skills required with key knowledge of Microsoft Office including Excel, Word, PowerPoint and Microsoft Project. Knowledge of Occupancy Management systems (Webcore) required with the ability to learn new technology and systems

• Maintain excellent relationships with Client stakeholders to ensure all client expectations are met
• Provide an outstanding Colleague experience throughout the MAC delivery process
• Manage the ISS sub-contractors to ensure all work is completed to the highest possible standards, within budget and in a timely manner to meet client expectations
• Interact with finance team to ensure a vendor PO’s are provided to vendors for work performed
• Work directly with space planning team to ensure all existing and proposed drawings are issued for client approval prior to works being carried out
• Ensure that the occupancy data held in Web Core is maintained and updated once moves have been completed. Liaise with the portfolio optimization team on a regular basis ensuring system is up to date at all times, and that all works fall in line with the Portfolio Optimization strategy
• Ensure that all costs for moves are submitted to the relevant requestor for approval in a timely manner
• Obtain clients stakeholder approvals and IFN approvals for all MAC work quotations prior to the start of any work
• Maintaining MAC and project trackers using the ISS tool kit to ensure all works, sanctioned costs, approval dates, vendor quotes and final costs including all relevant ISS mark ups are logged in the projects tracker
• Provide move information to all parties involved in the moves and changes, including but not limited to plans, move packs and contact lists
• Liaising with the wider ISS team
• Prioritizes urgent requests and provides immediate attention until resolved
• Co-ordinate access permits and enabling works for any ad-hoc requirements
• Approval of e-permits, access permits and contractor RAMS for MAC works
• Managing and signing off of contractors out of hours whilst work is taking place
• Ensure all Health and Safety documentation is in place and filed following completion of projects
• Produce MS Project programs for large scale moves

• Maintain regular contact with the client representatives to review and resolve operational matters
• Respond rapidly to short term operational issues
• Provide regular updates and management information as required

• Ensure that the day to day operations within each move/project are conducted to the highest standards of safety taking account of all the legislative and regulatory requirements
• To bring to the team’s attention any safety issue related to the move
• To implement regular H&S stand downs / toolbox talks and weekly site checklist as appropriate
• To conduct day to day operations with due regard to environmental standards, legislation and regulatory requirements

• Continually strive to improve to existing MAC process and maintain a standard of excellence
• To ensure that the highest quality standards are applied in all areas…