Compliance Manager; Facilities

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Full Time Salary
- Working at least 35 Hrs Euclid Hall, NEW YORK, NY, US

7 days ago Requisition

$75,000.00 To $85,000.00 Annually

ABOUT US

The West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization responding to the need for low-cost housing. Our mission is to provide safe, affordable housing with supportive services within a residential setting that enhances the independence and dignity of each person. WSFSSH develops, manages, and provides social services in housing for low-income persons, especially those who are older, who have experienced homelessness and who live with mental illness.

Job Summary

The Compliance Manager is responsible for coordinating facilities operations, vendor management, regulatory compliance, and capital project readiness across numerous senior supportive housing sites. This role works closely with the Director of Facilities, program staff, vendors, and city agencies to ensure buildings remain safe, compliant, and well-maintained.

Please Note: This is a full-time position (5) days a week on-site.

Job Duties & Responsibilities

Responsibilities include but are not limited to:

Facilities & Preventive Maintenance

• Maintain and update the preventive maintenance database for all buildings
• Track and schedule backflow inspections and required follow-ups
• Monitor kitchen compliance requirements and expiration dates of relevant equipment
• Track local law inspections and assist with completion of required work
• Maintain building contact lists and track staffing changes for site contracts
• Assist with routine maintenance and upkeep of company van, including cleaning, basic inspections, and reporting any issues
• Coordinate vendor meetings with the Director of Facilities
• Schedule and manage vendor site visits with property management staff and facilities managers
• Review vendor contracts in collaboration with the Director of Facilities
• Add and maintain vendor insurance documentation through third-party systems
• Create bid analyses for work order and project requests
• Track leasing agreements and vendor service contracts

Compliance & Regulatory Oversight

• Manage violations and code compliance, including:
  • Tracking, managing, and reconciling NYC violations (DOB, DOH, HPD, ECB) for all WSFSSH buildings
  • Monitoring violation status and coordinating removal efforts in collaboration with WSFSSH’s violation consultant
  • Ensuring ongoing compliance with NYC DOB, ECB, DOH, and HPD requirements
• Submit correction certifications and action plans to compliance departments
• Coordinate with the WSFSSH Accounting Department to reconcile open vendor invoices and ensure timely payments
• Assist the Insurance Department with claims, documentation, and related facilities matters
• Complete HPD Annual Property Registration for all WSFSSH buildings (approximately 30 buildings)
• Submit bedbug reports through required portal systems
• Track fire drills and coordinate scheduling with vendors and program staff
• Ensure approval to proceed is received from city agencies prior to starting capital projects

Capital Projects & Local Law Support

• Assist with Local Law compliance work and documentation
• Support capital project planning by coordinating approvals, vendors, and timelines
• Schedule vendor visits related to capital and compliance work

Training & Internal Coordination

• Send reminders to staff regarding required training and compliance deadlines
• Schedule meetings for the Director of Facilities
• Prepare and distribute meeting agendas and minutes for departmental meetings
• Coordinate cross-department communication between facilities, programs, and leadership
• Perform additional duties and special assignments as required

Qualifications

• Strong knowledge of NYC regulatory agencies (DOB, HPD, DOHMH, DEP, FDNY)
• Experience managing vendors, inspections, and compliance documentation
• Strong organizational, tracking, and follow-up skills
• Proficiency with databases, creating spreadsheets, and navigating compliance portals

Required Knowledge Skills &…