Business Affairs Manager

Overview

Our client, a leader in luxury beauty, is looking to bring on a Manager, Business Affairs. This is a finance focused role that would support their Creative department.

This is an ongoing contract role with opportunity to grow and take on new challenges.

This is hybrid onsite (tues - thur) in their NYC office.

Our client is seeking an independent and proactive Business Affairs Manager to support the Global Creative team, with an office in NYC. Business Affairs handles the financial and legal operations for the Creative department – including seven subdepartments (Design, Operations, Copy, Packaging, etc.) and a robust in-house content production team. Reporting to the Executive Director, Creative Operations, this role leads financial reporting and reconciliation for all Creative Opex, spearheads contract negotiations, and ensures all processes follow legal and financial protocols and guidelines.

• Ensure accuracy of all financial records, reports, and documents:
• Review and update the Production and Creative Freelancer Budget Trackers.
• Producing monthly Production and Creative Freelance Actuals to ensure charges are accurate and coded correctly.
• Investigate and resolve errors and inaccuracies.
• Update and maintain data reports for fiscal year spent YTD & YTG.
• Monitor all rebills and reclasses with finance and other departments to ensure accurate posting.
• Facilitate weekly review meetings of the Production Budget Tracker with Creative Operations, Production and Finance teams to ensure accurate tracking of spending, address unplanned projects and reconcile costs.
• Participate in monthly meetings with Corporate Finance to analyze spend and budget allocation.
• Facilitate monthly meetings with all other Creative subdepartments and monitor budgets accordingly.
• Attend monthly meetings to analyze spending and budget allocation.
• Build monthly estimates for Production for Corporate Finance and ensure spending is aligned with strategic plans.
• Generate purchase orders in the Ariba system, across multiple cost centers and GL accounts.
• Utilize SAP to cross-check GR/IR balances, investigate missing payments, vendor terms, etc.
• Process, reconcile and track vendor invoices for Creative team using the CMC (Creative Meeting Card).
• Update vendors and staff on outstanding payments.
• Draft and review all Production related contracts in coordination with legal team and internal producers, utilizing self-serve legal portal and engaging with legal team as needed. execute contracts based on producer’s negotiations with agents and production companies. Ensuring agreements are fully executed by shoot date by
• Serve as Power User, resource and point of contact for all financial and legal questions within the department and brand.
• Communicate and resolve any issues with vendors, Corporate Finance, and internal team members.
• Support Executive Director, Creative Operations and hiring managers in review and scheduling candidates for open roles and support general recruiting workstream.

• Bachelor's degree or equivalent experience
• 5-7+ years finance, legal, or related experience
• Minimum of 3 years working with complex Excel documents with a strong understanding of formulas
• A natural problem solver and collaborator. Strong communication skills.
• Detail-oriented, analytical thinker with the ability to methodically comb through large amounts of data
• Exceptional organizational, prioritization, and time management skills
• Comfortable working independently in fast-paced environment where juggling multiple projects simultaneously is a given
• Ability to exhibit grace under pressure and maintain a positive attitude and sense of humor under stress