Assistant Vice President -Property Management

Assistant Vice President - Property Management

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Compensation Range: $125,000 - $150,000 yearly commensurate with experience

Benefits:
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and textbooks.

Overview:

The Assistant Vice President of Property Management (AVPPM) is responsible for ensuring effective day-to-day operations and property management for Housing Works’ supportive and affordable housing portfolio including scatter site housing. The AVPPM leads in activities that advance Housing Works’ mission, including the creation and implementation of policies and procedures, and defining best practices. The AVPPM has a sophisticated understanding of property management processes, and an in-depth technical aptitude for and knowledge of compliance under complex private and public debt financing and equity for affordable housing, including, but not limited to, LIHTC, HOME, HUD, and Section 8.

Responsibilities:

Primary:

• Ensure full compliance with federal, state, and local housing regulations including LIHTC, DHCR, HUD, Section 8, and Fair Housing laws

Secondary:

• Provide documented supervision and guidance to Property Management Director, Director of Residential Maintenance, and Safety and Security Coordinator

Other functions that may be required with this position include:

• Oversee the preparation and execution of compliance audits and site inspections and reporting (HHAP, HUD, HRA/HASA, LIHTC, among others); proactively address findings and implement corrective actions.
• Develop, implement, update, and train staff on operational policies and procedures to meet compliance and risk management standards.
  Implement a plan to ensure compliance with vacancy rate requirements.
• Complete lease-up of all new projects in compliance with funding requirements
• Manage operations to successfully meet benchmarks and targets including compliance with contracts, regulatory agreements, and reporting requirements; observance of safety and security protocols, and analysis of data outcomes, to ensure high caliber of service delivery
• Oversee financial management of the portfolio to promote fiscal responsibility and ensure profitable operations, including preparation of startup, short- and long-term budgets, ongoing financial monitoring, and recommending adjustments, such as budget modifications and reserve drawdowns.
• Assist and support Building Directors in management of all day-to-day operations including Human Resource Management.
• Support recruitment of staff, including interviewing, making hiring recommendations, and identifying training needs to implement capacity-building initiatives.
• Review monthly rent rolls and develop individualized action plans to address arrears.
• Establish rental rates and calculate overhead costs, taxes, depreciation, and profit.
• Negotiate leases, secure contracts (leases and/or Program Agreements) from tenants, and manage the payment, collection, and return of security deposits.
• Collect rent, prepare an annual budget, schedule expenditures, and correct variances.
• Maintain properties by investigating and resolving tenant complaints, enforcing occupancy rules, inspecting vacant units and completing repairs, planning renovations, and contracting landscaping and snow removal services.
• Secure the property by contracting with the security/concierge services, installing and maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies.
• Prepare financial reports by collecting, analyzing, and summarizing data and trends.
• Work with maintenance staff to assess property conditions and create a capital project list.
• Responsible for marketing, lease up, and ongoing renewals for all properties.
• Review and negotiate contracts with existing vendors as well as solicit new vendors as needed for any…