Associate Dean of Special Projects & Executive Chief of Staff - Office Dean

POSITION DETAILS

The CUNY School of Medicine (CUNY SoM) located in Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27-month program).

True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students who represent New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities.

As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the makeup of our student body.

POSITION DETAILS

The Office of the Dean is currently seeking an Associate Dean of Special Projects & Executive Chief of Staff. The position will report to the Dean and act as a trusted confidential advisor and strategic partner. The Associate Dean will oversee high-level initiatives and special projects as well as manage and coordinate the administrative functions of the Dean's office. The incumbent will assist the Dean in managing and strategizing major issues and initiatives impacting the senior executive staff, faculty, departments and offices, as well as serving as the Dean’s liaison to campus and community stakeholders.

Responsibilities

• Establishes and maintains collaborative relationships with internal and external stakeholders, including students, faculty, staff, administrators, and others in support of the Dean; serves as a key confidential liaison for the Dean with stakeholders across CUNY, and represents the Dean in a variety of formal and informal settings as assigned.
• Provides daily oversight for the Dean’s office administrative functions, working closely with the Executive Assistant and Administrative Manager to ensure efficient operations and that the office of the Dean is a presentable, welcoming, safe, and professional environment for faculty, staff, students and visitors.
• Develops agendas for special meetings and itineraries for visitors. Proactively reviews the Dean’s official calendar, personal calendar and research activities to efficiently manage time and resources; provides general oversight and guidance to Executive Assistant and Administrative Manager on scheduling matters.
• Oversees high-level projects, tracking progress, addressing challenges, and ensuring timely completion; coordinates aspects of group projects, forecasting and strategy work including, but not limited to: timeline and milestone development, project management, gathering and analyzing data, synthesizing insights, and ensuring recommendations are aligned with academic and institutional priorities. Partners with key stakeholders such as Finance and Planning, and Institutional Effectiveness teams, as required.
• Assures compliance with university, union, and governmental policies, procedures, and regulations related to academic and administrative matters; cooperates with all audit requirements and implements all audit recommendations in a timely manner.
• Assists with compliance with program accreditation standards and New York State Education Department (NYSED) policies and requirements in collaboration with key members of the senior leadership. Coordinates with the CUNY Central Office on matters related to Board of Trustees agenda items involving the school.
• Provides strategic advice to the Dean; keeps the Dean apprised of significant issues and identifies approaches to resolve issues. Assists the Dean with unexpected emergent matters and troubleshoots issues in collaboration with relevant offices within the School of Medicine.
• Prepares the Dean for meetings and speaking engagements; ensures…