Claims and Change Manager

Overview

We are seeking a Senior Claims and Change Management professional to support claims analysis, entitlement evaluation, and change management activities on large, complex rail and transit infrastructure programs in the New York metropolitan area. This role functions as a senior individual contributor within established governance and approval structures, applying advanced claims, contracts, and change management expertise on major design build contracts.

The position works closely with construction management, project controls, and contract administration teams to evaluate Notices of Change, develop and document entitlement positions, support negotiations, and ensure adherence to defined change control processes and audit expectations.

This is a long-term, full-time, on-site position located in New York City, NY.

• Conduct detailed claims analysis and contract research to evaluate the merit and entitlement of Design Builder Notices of Change.
• Develop clear, well supported entitlement recommendations based on contract language, technical documentation, and owner procedures.
• Prepare formal written correspondence to the Design Builder related to Notices of Change, including requests for clarification, position letters, and responses addressing merit and entitlement.
• Draft comprehensive written assessments that document findings, contractual basis, risk considerations, and recommended paths forward.
• Administer and maintain assigned elements of the change control process for a large scale heavy civil design build contract in accordance with contract requirements and owner procedures, utilizing Unifier and other designated tracking tools.
• Review, validate, and process change requests submitted by the Design Builder within required contractual timelines and established workflows.
• Prepare detailed change documentation, including cost and schedule impact analyses, in coordination with estimators, schedulers, and project controls staff.
• Collaborate with construction management, contract administration, estimators, and schedulers to assess technical, contractual, cost, and schedule implications of proposed changes.
• Maintain accurate, complete, and auditable records of all change requests, approvals, negotiations, and supporting documentation within the official project change log.
• Facilitate and participate in meetings to clarify scope, entitlement, and change related issues and support alignment across project stakeholders.
• Support change order negotiations by coordinating meetings with the Design Builder and Project Management Team and preparing negotiation records and summaries.
• Provide regular status updates and reporting to the project team on a weekly basis or more frequently as required.
• Ensure all claims and change management activities comply with owner standards, procurement guidelines, and audit requirements, and assist with internal and external audits related to contract compliance and change control.

• Excellent written and verbal communication and interpersonal skills, with the ability to present complex contractual and technical issues clearly to diverse audiences.
• Strong organizational and multitasking skills, with the ability to manage multiple active change matters concurrently.
• Analytical mindset with the ability to translate schedule and cost data into well reasoned commercial and entitlement positions.
• Collaborative working style that supports teamwork, trust, and productive relationships within multidisciplinary, owner representative environments.
• Natural curiosity, sound judgment, and a practical approach to problem solving and continuous improvement.

• Bachelor’s degree in engineering, construction management, business, or related field, or equivalent combination of education/experience.
• 10+ years of hands-on experience performing claims analysis within public transportation authority contract environments, including familiarity with owner procedures and approval processes.
• Extensive experience working on design build projects and understanding associated risk allocation mechanisms.
• Demonstrated experience supporting negotiations and contributing to…