Founding Director of Operations

Overview

We are an interdisciplinary and collaborative learning environment focused on cultivating civically engaged student leaders. Essential to our school’s philosophy is a relevant hands-on curriculum, along with the commitment to nurture each student’s social and emotional intelligence. Elm seeks to achieve authentic, ongoing integration of diverse student perspectives, assets, and ideas to enhance an equitable learning environment that serve students with all types of needs.

We are looking for a team of individuals committed to fostering an environment that is innovative, collaborative, and equitable for both students and staff. Join us!

Elm Community Charter School is seeking an innovative Director of Operations (DOO) who understands that at the foundation of high quality education is a beautiful, operational, organized, and safe environment that promotes discovery and learning. Reporting to the Principal, the DOO, will oversee daily operations and manage a team of professionals to provide our students with a dynamic educational experience. As a member of the leadership team, the DOO is responsible for organizing and implementing an organizational structure that will best support the faculty and meet their needs to result in student achievement and success.

• Create and maintains student information in the areas of academics, personal contact info, health and emergency info, and parental permission, using state required database and school database;
• Ensures content of student information is accurate and is organized and filed as required by State law;
• Collects and files student records;
• Coordinates academic data entry by teachers for report cards;
• Manages/tracks attendance and lateness of students;

• Creates and oversees all record keeping systems including but not limited to student information, teacher certification, city and state mandates, and all state and federal workplace regulations;
• Directs the school’s emergency exit and lockdown procedures and protocols; scheduling of all health and safety procedures including evacuation, lockdown, and bussing drills in accordance with state law;
• Manages school insurance, including selection and management of insurance vendors and plans;
• Coordinate general liability insurance renewal annually;
• Creates and oversees technology inventory, system, and cybersecurity. Acts as primary liaison for vendors and consultants related to technology projects;
• Advocating for all policies, procedures, and communications across the school community to drive student achievement;

• Oversees and manages main office; supervises and evaluates operations associates;
• Establishing and maintaining successful relationships within all members of the school and building partners to drive the goals our school community;
• Creates an office culture that is aligned to the school’s philosophy and positively contributes to the school culture and discipline policy;
• Acts as primary liaison for facilities management, custodial services, food services, security guard nurse services, and after school program. Creates systems of communication that ensure smooth operations and compliance;
• Administers annual Parent Survey and attempts highest completion rate as possible, compiles statistics and files all surveys;
• Creates and manages consistent communication with stakeholders including weekly parent newsletters, weekly ops updates, quarterly dashboards for Board distribution.

• Oversees the school’s food services program, including selection of food service vendor and ensuring compliance with Department of Health standards;
• Collaborates with consultants and related parties to ensure compliance as a School Foods Authority;
• Manages school nutrition program, including managing staff and vendor (if applicable) for breakfast, lunch, and/or snack;
• Ensures parents fill out forms to determine Free, Reduced or Full Priced Status for meals and communicates percentages to Principal for related funding streams (Title I, E-Rate);
• Produces meal invoices and collects payment from parents (decide if time spent…