Office Manager

Description

JOB TITLE: Office Manager

JOB TYPE: Full Time

DEPARTMENT/PROGRAM: Operations

EXEMPTION: Non-exempt

REPORTS TO: COO

SUPERVISORY ROLE: Yes

SALARY/HOURLY RATE: $60,000 to $65,000/year

WEEKLY

HOURS:

35

WHO WE ARE Center for Family Life in Sunset Park (CFL) ((Use the "Apply for this Job" box below). ), is a nationally recognized social service organization. CFL's mission is to promote positive outcomes for children and adults in Sunset Park, Brooklyn by providing a comprehensive range of neighborhood-based family and social services.

POSITION SUMMARY/PURPOSE OF THE POSITION

The Office Manager is a key member of the Operations team and is responsible for the day-to-day running of our main building, including ensuring that all building systems (e.g. HVAC, electric, plumbing, and elevator) are operational, and resolving all facilities-related tickets by coordinating with the appropriate vendors as needed. The Office Manager is also responsible for supervising our cleaning service; for managing supplies, packages, and mail;

for overseeing all safety and security processes and systems; and for lending support to the COO in the implementation of capital projects, among other duties.

· Education/Degree minimum requirement:
Associate degree

· Years of

Experience:

minimum of 2 years in an office setting

· Excellent written and oral communication skills

· Understanding and knowledge of building systems and utilities

· Highly organized, good project management skills with previous experience in managing vendors and contractors

· Proficiency with Microsoft Office tools

· Ability to work well within a team as well as independently

· Comfortable climbing a step ladder

· Open to learning new skills

· Bilingual Spanish;
Mandarin is a plus

· Supervisory experience is a plus

· Build and maintain close, daily interactions with colleagues, CFL leadership, and clients.

· Have a strong sensitivity to cultural differences present among staff and clients within our organization.

· Possess a strong belief in people’s ability to grow and change.

· Work is primarily in an office setting with shared spaces

· Significant time is spent at a desk using a computer

· Some manual labor and lifting of heavy objects

· Regular travel to our Family Enrichment Center and occasional travel to a storage facility, both in the neighborhood

· Infrequent travel to partner schools

· Fast-paced, high-energy, and highly collaborative environment

· May be called to assist with building-related emergencies outside traditional office hours.

· Medical, dental, vision, and life insurance benefits, along with the opportunity to participate in additional voluntary life insurance, disability insurance, and a flexible spending account.

· 403(b) retirement plan, including employer match and employer non-elective contribution at the employer’s discretion.

· 12 holidays, 2 floating holidays, and up to 20 paid vacation days per year. One sick day per month.

WORK SCHEDULE

This is a Full-Time onsite position at 35 hours per week.

NYC Equal Employment Opportunity Statement

It is the Agency’s policy to provide equal employment opportunity for all applicants and employees. Center for Family Life in Sunset Park does not unlawfully discriminate on the basis of actual or perceived race, sexual and reproductive health decisions, height and weight, color, religion, religious creed, sex, sexual and reproductive health decisions, gender, gender identity, gender expression and sex stereotyping, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, family care or medical leave status, military caregiver status, military status, veteran status, marital status, domestic partner status, sexual orientation, status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, engaging in protected communications regarding employee wages, requesting a reasonable accommodation on the basis of disability or bona fide religious belief or practice, or any other basis protected by local, state, or federal laws.

Consistent with the law, CFLSP also makes reasonable accommodations for disabled applicants and employees; for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth, or related medical conditions; for employees who are victims of domestic violence, sexual assault, or stalking; and for applicants and employees based on their religious beliefs and practices.