Senior Project Manager

Senior Project Manager – Vayner Media

About Vayner

X: Vayner

X is a contemporary family of companies working together to build and grow brands. Subsidiaries include Vayner Media, Eva Nosidam Productions, The Sasha Group, Gallery Media Group, Tingley Lane Trading, Vayner Speakers, and Vayner Commerce.

About Vayner Media: Vayner Media is a contemporary global creative and media agency founded in 2009 by Gary Vaynerchuk, with offices worldwide. The agency is known for work at Cannes Lions, Clio, and Webby awards.

We are looking for an experienced, digitally and socially savvy, organized person to join the crew as a Senior Project Manager.

Highly organized, highly motivated, detail-oriented, self‑starter passionate about social and digital marketing platforms and their integration with traditional media (events, TVCs, print, etc.). An experienced executor of projects within strategy, creative, and production across a wide range of budgets, complexities, and timing expectations. Someone who is not just about hustle, flexibility, creativity, and adaptability for themselves, but can understand interconnected work streams and larger team dynamics and is able to effectively lead people and processes in a highly challenging, positive, rewarding environment.

• Collaborate with Client Service partners (AS, AD, VP) on engagement planning to meet client goals.
• Work with agency specialty departments (Insights & Strategy, Smart, Tech, etc.) on resources, budget, timing & task management to ensure alignment with larger timing & milestone needs.
• Have deep understanding of creative advertising agency offerings, capabilities, and key resources to field all types of client requests.
• Be client‑facing to speak to key aspects of project execution, especially budget, timing, resource & process considerations.
• Develop initial estimates and full budgets for retainers, complex executions, and atypical deliverables, as well as standard projects.
• Develop long, complex schedules for large programs and multi‑project engagements ensuring a holistic overview of work streams.
• Write Statements of Work based on project requirements, client requirements, the project plan, and larger executional context.
• Work with project management department leads (DPM or VP) to develop and customize any project‑specific processes or resources to fulfill specific needs.

• Serve as the hub between creative, client services, and all other internal teams, driving projects forward quickly and efficiently.
• Manage the project throughout the full life cycle, including but not limited to: campaign strategy, brand creative, websites & digital experiences, social content, digital videos, TVCs, and in certain cases OOH and print.
• Track budgets, including review of actual hours & expenses, against both timelines and deliverables for retainers and large, complex, interconnected projects.
• Track project against original scopes, especially timing and deliverables; if a change occurs, plan what can be done in scope and what can’t.
• Manage schedules, ensuring inter‑departmental teams are informed and understand overall project timing for the day, week, and overall meetings; communicate status to direct teams, as well as flagging potential issues with milestones or deliverables to senior leads and manager.
• Collaborate with team leads on each project to plan and support overall team success, as well as team tasks, next steps, bandwidth, and needed resources; communicate with department leads on issues or next steps.
• Collaborate with producers to build & manage holistic budgets and timelines that will meet production needs as creative is developed.
• Aid in the management of the freelance process when resources are needed, hired, and utilized.
• Liaise with finance, operations and legal teams on project and client needs.
• Traffic deliverables to client and/or CS team.

• Ensure all working and final project assets are consolidated in appropriate folders on the server; all shared documents are in one folder on Drive; all contracts are signed and on Box.
• Sign off on project expenses from Finance.
• Ensure all time has been put against a job…