Facilities Budget and Accounts Manager, FPCM; Revised

POSITION DETAILS

Facilities Budget and Accounts Manager, FPCM (Revised Salary)

The City University of New York’s Department of Facilities Planning, Construction, and Management (FPCM), through its newly formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operation.

The newly envisioned shared facilities services model will operate through the university’s four regional maintenance hubs, supported by the business and administration teams operating from the facility’s central office. The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations and centralized oversight for the maintenance and upkeep of CUNY’s portfolio of 300 buildings and 26 million square feet of educational facilities.

Reporting to the Executive Director for Facilities Administration and the JOC’s Program, the Facilities Budget and Accounts Manager manages the division’s budget and the processing of all payments and related transactions, primarily against New York State funding sources. This role requires an adept financial manager with strong technology skills to lead daily budget and accounts payable operations, ensuring timely and accurate processing of vendor payments, reimbursements, and other financial transactions.

The Manager is accountable for maintaining robust internal controls, safeguarding fund disbursements, and ensuring compliance with University, State, and City financial policies, procedures, and contractual requirements.

• Oversee the examination and verification of receivables, payment requests, and supporting documentation; authorize disbursements and direct accounting staff in related duties.
• Manage and reconcile transactions for all department budgets.
• Develop, revise, and enforce accounts payable policies and business practices to ensure efficiency, compliance, and customer service.
• Process corrective entries to reconcile transactions and ensure data integrity across internal and external financial systems.
• Collaborate with New York State and City oversight/regulatory agencies, vendors, auditors, and the CUNY community to resolve discrepancies and inquiries.
• Support re-engineering of university business practices and the implementation of ERP financial modules, legacy system conversions, and new interfaces.
• Provide technical expertise on the CUNYfirst financial system; oversee staff and community training.
• Develop, implement, and maintain financial policies, objectives, and plans for FPCM.
• Manage, train, and evaluate staff performance.
• Advise FPCM managers on funding appropriateness and propose fiscal solutions to administrative issues.
• Interpret and ensure compliance with University, State, and City fiscal policies, guidelines, and regulations.
• Participate in strategic planning and process improvement initiatives; assess outcomes and recommend resource allocations.
• Prepare and manage financial, statistical, and analytical reports.
• May negotiate contracts and oversee related administrative functions.

Minimum:

• Bachelor’s Degree and six years’ related experience required.

Preferred:

• Certified Public Accountant (CPA) license in good standing.
• MBA or other advanced degree in a business discipline.
• Six years of progressively responsible management experience in budgeting, accounts payable, procurement, cost control, or related areas within higher education or a public organization.
• Strong supervisory, organizational, and demonstrated leadership skills.
• Demonstrated project management skills with the ability to prioritize, execute plans, and meet deadlines.
• Knowledge of financial and procurement policies and practices, particularly those of New York State, New York City, and federal regulations.
• Familiarity with New York State and City travel and expense policies.
• Experience in re‑engineering business operations and developing policies and strategies.
• Experience with People Soft 9.0, ERP systems implementation, general ledger, and shared financial services environments.
• Strong analytical, assessment, and problem‑solving skills with attention to detail and accuracy.
• Excellent…