Administrative Events Manager; HEA - Office Dean

Administrative Events Manager (HEA) - Office of the Dean

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016.

The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under‑served communities.

As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.

CUNY SoM is seeking a dynamic professional dedicated to be out Events Manager. While reporting to the Chief of Staff, the Events Manager will be responsible for the planning and coordination of various small to large scale events such as commencement ceremonies, galas, fund raising events, and other educational or celebratory events. The position will be actively involved with developing project plans and logistical coordination, venue and vendor management, client communication, budget management, and event evaluation for all SoM social affairs.

This role supports the production of medical education events that reflect a standard of excellence and quality representative of the brand and character of SoM. The role will work collaboratively with the Communications, Marketing, and Public Relations (PR) team to assist with driving brand awareness at all events. In addition to the above information and CUNY overview below, the Events Media Manager will be responsible for but not limited to the following:

• Manages scheduling, logistical planning and implementation of School events including the annual gala (under the supervision of the Dean), academic ceremonies (such as Commencement and Convocation), student engagement activities (new student orientation, college awards ceremony), a summer educational programs, and special College events including those sponsored by individual departments, faculty members, administrators, and external clients.
• Work with SoM stakeholders to develop and maintain annual event calendar and drive the creation of the School’s Master Events Calendar for each academic year;
  Collaborate with internal departments to ensure event goals are aligned with institutional priorities and coordinate event registration processes including management of RSVPs, guest lists, invitations, and event communications.
• On‑site management providing hands‑on leadership during events, including setup, guest assistance, troubleshooting, and breakdown. Manage event volunteers, student workers, and event staff;
  Implements an event management structure that ensures hands‑on coordination and execution of day, evening and/or weekend events, serving as after-hours contact/coordinator for internal support and event requestors.
• Lead post‑event activities, including event debriefing, gathering feedback, and generating reports to assess success and identify improvement opportunities;
  Develops and maintains administrative systems to support efficient business processes, for space reservation, event coordination, management, and marketing.
• Serves as the chief liaison between college departments to include: academic departments, facilities management, information technology, student affairs, alumni affairs, general counsel, marketing and communications, admissions and other campus partners to ensure achievement of event objectives, site selection, contracts, and other logistical needs.
• Develop event concepts, project planning,…