Purchasing Manager

Join our University Facilities team as a Purchasing Manager and play a key role in keeping our operations running smoothly. In this position, you’ll lead daily purchasing activities, ensuring timely and cost-effective procurement of goods and services while maintaining compliance with university and state guidelines. You’ll manage a small team, oversee budgets, and build strong partnerships to support our mission.

• Oversee operations purchasing for non‑personnel expenditures within University Facilities.
• Serve as the department’s subject‑matter expert on NYS laws, as well as SUNY, UB, and departmental policies and procedures, ensuring compliance and maintaining accurate records and systems.
• Monitor budgets, analyze trends, and provide reports to support financial planning.
• Establish and monitor key performance indicators (KPIs) to track and improve purchasing efficiency.
• Coordinate with the university’s central procurement department to resolve internal issues with processing orders, external issues such as delivery or quality of products/services, communicate feedback on vendor performance, and establish or renew contracts for our operations department to ensure business continuity.
• Drive process improvements and recommend solutions for operational challenges.
• Supervise a team of three, setting priorities and guiding performance.

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuits – all in an effort to support your work‑life effectiveness. Visit our benefits website to learn about our benefit packages
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The University at Buffalo (UB) is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research‑intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day.

Visit our website to learn more about the University at Buffalo
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University at Buffalo is an affirmative action‑equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

• Minimum 2 years of purchasing or procurement experience.
• Intermediate Excel skills (e.g., filters, IF formulas, conditional formatting).
• Ability to lead a team and collaborate across departments.
• Strong organizational, communication, and problem‑solving skills.

• Experience with procurement in a state‑funded university environment.
• Experience with systems like Maximo, Jaggaer, or similar platforms.
• Advanced Excel skills (e.g., VLOOKUP formulas, Pivot Tables).
• One year or more of direct supervisory experience.

$70,000 – $85,000