Facilities and Maintenance Associate

Job Title
:
Maintenance/ Grounds Associate

Reports to
:
Director of Facilities

Department
:
Facilities

Compensation
: $22/hour

Shrub Oak International School ((Use the "Apply for this Job" box below).) is a therapeutic day and residential school for autistic children, adolescents, and young adults with complex co-occurring conditions. Located in northern Westchester County, Shrub Oak offers unparalleled educational opportunities for autistic students in a family‑centric, supportive environment. We offer a variety of programs to meet the needs of students across the spectrum, and our curriculum is based on the most advanced and successful evidence‑based clinical and academic approaches in ASD education.

Reporting to the Grounds Manager, the Facility & Maintenance Associate is responsible for hands‑on care, maintenance, and upkeep of Shrub Oak International’s campus and facilities. This role ensures that the school’s facilities reflect the institution’s brand and standard of excellence.

The Facilities & Maintenance Associate is tasked with maintaining the campus and buildings in safe, clean, secure, and fully functional condition. The role involves proactive inspections, repairs, and regular upkeep to ensure that the property remains in top condition.

• Conduct regular maintenance inspections of facilities and perform necessary repairs and upkeep.
• Proactively identify and report on vendor performance, ensuring contractors meet their contractual obligations.
• Perform basic repairs in areas such as plumbing, electrical, mechanical equipment, HVAC, and fire extinguishers.
• Carry out light carpentry, painting, drywall work, flooring repairs, and minor electrical work (e.g., replacing switches, ballasts, bulbs, and fixtures).
• Clean and maintain interior spaces, including sweeping, mopping, scrubbing, vacuuming, dusting, and polishing.
• Accept deliveries, inspect the grounds, and address any facilities‑related issues as they arise.
• Collect and dispose of obsolete equipment and trash.
• Set up furniture and equipment for various school activities.
• Handle minor repairs and furniture assembly tasks as required.
• Create signs and nameplates as needed for the campus.
• Perform a variety of maintenance tasks related to ground care and preventive maintenance on the building and equipment.
• Replace lights, perform painting, and assist with assembling components.
• Maintain positive working relationships with building staff, vendors, landlords, and service providers.
• Operate the necessary equipment to complete tasks.
• Remain accountable for the appearance, functionality, and maintenance of assigned properties.
• Assist in setting up school events as necessary.
• Unpack shipments and organize deliveries.
• Work closely and collaboratively with staff, security, and administration to support the smooth operation of the school.
• Take on any additional responsibilities as required to meet the needs of the facility and school operations.

Please note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Experience & Education

• High school diploma or equivalent.
• Minimum of 5 years of experience in facilities and/or maintenance preferred.
• Must be able to follow basic safety procedures and precautions due to physical risks.
• Demonstrates strong interpersonal and communication skills, both written and verbal.
• Ability to understand and follow simple instructions and operate proactively and independently.
• Excellent organizational and follow‑up skills, with strong attention to detail and the ability to complete tasks as scheduled.
• Must be a self‑starter with the ability to adhere to procedures.
  
  Valid driver’s license and a good driving record.

Skills & Abilities

• Licensed plumber and/or electrician.
• Previous experience in a school or similar institutional setting.
• Familiarity with operating specialized maintenance equipment.
• Exceptional written communication skills, particularly in documentation, progress notes, incident reports, and other…