Legal Services Coordinator

Location

Rockaway Village Workforc
Rockaway Village Apts, Far Rockaway, Queens
902 Broadway 13th Floor
New York, NY 10010, USA

Phipps Houses is one of the nation’s oldest and largest not‑for‑profit developers/owners of affordable housing. It is a multi‑faced real‑estate organization involved in the development, finance, construction and asset management of new and rehabilitated multi‑family housing for low‑to‑middle‑income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential property management, and its tax‑exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

The Legal Services Coordinator is responsible for working collaboratively with landlord‑tenant attorneys to provide litigation support including conducting client interviews and intake, maintaining a calendar of appointments, keeping and creating case management spreadsheets, tracking tenant rent arrears; maintaining client legal files and documents, ensuring regular communication with tenants and management. Appears in court as owners representative with appointed attorneys.

Salary range - $68,000-$78,000. Salary commensurate with education and experience.

• Manage a case load of pending/active legal cases; follow up on tenant inquiries regarding legal status
• Assist tenants as needed with certifications and refer to social services for emergency rental assistance
• Work with Bookkeeping to review and adjust ledgers as needed
• Prepare & submit correction forms, monitor repayment agreements
• Review monthly arrears reports and advise PM for Resident Retention meetings
• Generate and distribute late rent notices
• Prepare & submit required information to attorneys for commencement of legal cases for lease violations and non‑payment cases
• Monitor legal reports/activity
• Review and process court stipulations
• Generate work orders based on court stipulation & coordinate timely completion
• Review and process legal bills
• Process documentation and follow up on collections

• Experience working in multiple database systems;
  Yardi, Excel, Microsoft, Outlook
• Ability to work independently
• Experience with housing court process and legal documents

• Associate’s degree preferred or 3-5 years’ experience
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

• Verbal Communication — Advanced
• Judgment — Advanced
• MS Word — Advanced
• Yardi — Advanced
• MS Excel — Advanced

• Team Player — Works well as a member of a group
• Detail Oriented — Capable of carrying out a given task with all details necessary to get the task done well

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.