Legal Coordinator; Hybrid

Overview

C+C Apartment Management LLC is recognized as an industry leader in management and real estate operations. Our team manages the day-to-day operations of over 23,000 residential dwelling units across approximately 400 multi-family buildings throughout the New York Tri-state area. The C+C portfolio contains market rate, mixed market rate, affordable and full tax credit/affordable properties. Our mission is to provide exceptional property management services that meet the diverse needs of our various constituents, including our residents, the local community, government and financing agencies, and the owners of the properties.

C+C offers a full breadth of management services to improve and enhance a property’s revenue, cost control measures, maintenance, financial reporting, and resident relations.

Areas of Responsibility and

Job Requirements:

Partners with Regional and Property Managers to resolve landlord and tenant legal issues.

Responsibilities include, but are not limited to:

• Communicates with legal tenants and third-party law firms regarding case status.
• Prepares commencement of rent demands reports to the attorney's office
• Commences all holdovers:
  Failure to Renew, Failure to Recertify, Succession Cases, and Illegal Sublets
• Prepares for trial - gathering of all "prima facie" documents (MDR, Rent Roll & Deed)
• Provides on-going communication with Property Managers regarding repairs and possible settlements
• Communicates with Asset Management regarding balances due on legal reports (i.e. write-offs or potential collection cases)
• Review all stipulation documents, prepare rent adjustment forms; submits same to Accounting Dept
• Updates legal case status in Yardi
• Prepares monthly legal quarterly reports for all properties across the portfolio
• Provides updates on pending cases to external and internal stakeholders
• Prepares monthly legal reports regarding percentages of units that are in legal proceedings
• Prepares monthly legal reports to Leasing Dept. regarding status of all “Failure to Renew” cases
• Scans and uploads stipulations of settlement as an attachment into Yardi
• Meets with tenants in person to accept stipulation/rent payments; review tenant ledger if they feel there might be any discrepancies
• Receives and processes NYC HPD cases including follow-up with our third-party attorneys and L&M Legal
• Meet with HRA and other city agencies to accept payments on behalf of tenants who are "legal".
• Processes legal invoices and approve in AVID Xchange
• High school diploma or equivalent required

Minimum Years of Experience

Required:

• 2+ plus years with an L&T department at a law firm or property management company required

Additional

Knowledge, Skills and Abilities:

• Ability to handle high-volume work
• Able to prioritize and manage multiple open legal cases simultaneously
• Proficient in Microsoft Office Suite
• Experience with NYC rent laws
• Must have excellent verbal and written communication skills
• NYS Notary public license, preferred

Competencies/

Essential Job Functions:

This position consists mainly of light physical work. The position may require exertion of up to 10 pounds of force occasionally to lift, carry, push, pull or otherwise move objects, including the human body. The role involves sitting most of the time.

The incumbent is required to have visual acuity to determine the accuracy and thoroughness of the work assigned or to perform an activity such as preparing and analyzing data, reports, transcribe data, view computer screens for extended periods of time, extensive reading, reports etc.

• This role frequently requires the incumbent to reach objects, engage in repetitive movements with the wrist, hands, and fingers by typing; feel and touch objects with fingers, palm, and hands.
• The role also requires incumbent to talk and hear, expressing or exchanging ideas by means of spoken work and the ability to receive detailed information through oral communication, and to make distinctions in sound.
• The incumbent will occasionally be expected to climb, stoop, kneel, crouch, grasp, and lift up to 10 pounds

This position will be occasionally subject to both indoor and outdoor environmental conditions and temperature changes (extreme…