Legal Services Coordinator

Overview

THE POSITION: The Legal Services Coordinator is responsible for working collaboratively with landlord tenant attorneys to provide litigation support including conducting client interviews and intake, maintain calendar of appointments, keep and create case management spread sheets, track tenant rent arrears;
Maintain client legal files and documents, ensuring regular communication with tenants and management. Appear in court as owners representative with appointed attorneys.

• Manage a case load of pending/active legal cases; follow up on tenant inquiries regarding legal status.
• Assist tenants as needed with certifications and refer to social services for emergency rental assistance.
• Work with Bookkeeping to review and adjust ledgers as needed.
• Prepare & submit correction forms, monitor repayment agreements.
• Review monthly arrears reports and advise PM for Resident Retention meetings.
• Generate and distribute late rent notices.
• Prepare & submit required information to attorneys for commencement of legal cases for lease violations and non-payment cases.
• Monitor legal reports/activity.
• Review and process court stipulations.
• Generate work orders based on court stipulation & coordinate timely completion.
• Review and process legal bills.
• Process documentation and follow up on collections.

• Experience working in multiple database systems;
  Yardi, Excel, Microsoft, Outlook.
• Ability to work independently.
• Experience with housing court process and legal documents.
• Bilingual preferred.

• Associates degree preferred or 3-5 years’ experience.
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Salary $68,000-$78,000. Salary commensurate with education and experience.