Legal Administrative Specialist - Litigation

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Legal Administrative Specialist to join our team in New York. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

• Maintains full ownership of administrative workflows, tracking task execution and deliverables across legal, billing, and client service functions.
• Directly manages complex and evolving attorney calendars, ensuring schedule integrity, conflict resolution, and timely attendance at all meetings and calls.
• Drives communication across departments including billing, business development, and management to ensure timely execution of responsibilities.
• Produces, formats, and finalizes legal documents with a high degree of accuracy and professionalism.
• Utilizes advanced task management tools, including AI-integrated systems, to optimize workflow, maintain visibility across pending actions, and ensure accountability.
• Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.

• Proficiency in drafting legal documents and managing multiple priorities under deadlines.
• Strong editing and proofreading skills with attention to detail.
• Professional interpersonal communication skills; able to work with individuals at all levels.
• Ability to handle sensitive matters with discretion and sound judgment.
• Comfortable with technology tools, calendar management systems, and billing platforms.
• Willingness to support new attorney onboarding and provide practice area training.

• High school diploma or equivalent required;
  Associate degree or Paralegal Certificate preferred.
• Minimum of 10 years of legal administrative experience required. Those with less experience are still encouraged to apply and could be considered for a Legal Administrative Assistant role.
• Experience in a leadership or administrative capacity is strongly preferred.

For applicants that meet the experience requirements for the role and are physically based in New York City, NY, the expected salary range is $95,000 - $120,000 annually upon commencement of employment. Starting salary will be determined on an individualized basis with consideration to prior experience and additional qualifications. This is in addition to a comprehensive benefit package offered by the Firm.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance & ADD policies
• Short & Long Term Disability Insurance
• Paid Parental Leave
• 401(k) Profit Sharing plans
• Parking/Transportation Stipend
• Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
• Paid Holidays
• Paid Time Off (PTO)
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Tuition Reimbursement
• College Savings Plan Deductions (529 Plans)
• Long Term Care