Legal Assistant – Real Estate Department

Legal Assistant – Real Estate Department

Location:

New York Office
Salary Range:
Up to $100,000 (possibly higher based on experience)

Source Pro Search  is looking for a Legal Assistant supporting the Real Estate Department. This critical role involves managing information, assisting in legal services, and handling administrative and junior-level paralegal tasks for a dynamic team of 2 Partners, an Of Counsel, and 2 Associates. The ideal candidate will have senior-level experience (7+ years) in commercial real estate, a proactive attitude, and the ability to thrive in a fast-paced, high-volume environment.

• Provide comprehensive legal administrative support to Real Estate attorneys and paralegals.
• Manage attorneys’ contacts, schedules, and calendars.
• Coordinate meetings, video conferences, and conference calls.
• Handle marketing, travel arrangements, and non-legal matters for attorneys.
• Process expense reports and check requests for vendor costs and trust disbursements.
• Take client calls, conduct initial screening for potential clients, and manage client intake, including opening files and preparing engagement documents.
• Maintain both physical and electronic filing systems.
• Update and track cases using Excel sheets and firm databases (MS Teams, iManage, etc.).
• Track due dates and deadlines, record billable and non-billable time, and assist with attorney time entry.
• Prepare, revise, and format legal documents.
• Assist with due diligence tasks as requested.
• Prepare physical and electronic closing binders via iManage.
• Provide support for meetings, including document preparation.
• Coordinate department projects and functions.
• Deliver exceptional customer service to clients via phone and email.
• Maintain strict confidentiality of client information.

• Experience: Minimum of 7 years in a senior-level legal assistant role, with extensive commercial real estate experience preferred.
• Skills:
  • Proficiency in MS Office Suite (Word, Excel, Teams) and iManage.
  • Strong organizational and time-management abilities.
  • Exceptional attention to detail and ability to meet deadlines in a fast-paced environment.
• Attributes: Proactive, team player with excellent communication and interpersonal skills.
• Education: Paralegal certificate or relevant experience with junior-level paralegal tasks preferred.

• Be part of a high-performing Real Estate Department in a nationally recognized law firm.
• Competitive compensation package and benefits.
• Opportunity to engage in a pivotal role within a busy and dynamic department.

Apply today to make an impact in a thriving Real Estate practice group!