IT PMO Project Administrator​/Coordinator

Position Summary

At Stony Brook Medicine, an IT PMO Project Administrator/Coordinator is a valuable member of our Information Technology team, who is instrumental in Stony Brook Medicine’s success. The position will interact with IT technical and business staff to assist with project planning, status reporting, tracking of deliverables and tasks, analysis and documentation, and meeting preparation/coordination/facilitation.

• Provide administrative support to Health System Information Technology PMO, Business Support and Integration Teams.
• Work alongside IT project managers to assist with Project Management Deliverables.
• Interact with all levels SBM IT in order to seek information needs for Project Management Deliverables.
• Create Account Requests and Cherwell Tickets to onboard new staff and external project consulting resources.
• Create Lawson Requisition s when needed and track invoices to closure.
• Maintain Department Assets – Org Chart, Project Management Process, Project Management Templates, and Organizational Assets.
• Assist with materials prep for IT Governance Meetings.
• Assist with risk analysis and monitoring and updating risk plans.
• Assist with application testing.
• Assist with project costing, invoices, and reconciliations.
• Manage logistics for Go Live Command Centers when needed, inclusive of creating and maintaining the Command Center Schedules.

• Bachelor’s degree OR
• At least 3 years of administrative experience in an IT related environment OR
• At least 1 year of Project Coordination experience in an IT related environment.

• Strong written communication and great interpersonal skills.
• Ability to resolve problems without delay and/or to seek managerial intervention and operate under stressful, time-sensitive deadlines.
• Solid organizational skills, including multitasking and time-management.
• Good analytical, investigative, and problem-solving skills.
• Detail oriented and effective multi-tasking skills.
• Ability to work under pressure, high volume, meet deadlines and positively adapt to change.
• Ability to reason, research, apply basic IT principles and work independently to take appropriate action with minimal supervision.
• Ability to work proactively in a team environment, offering assistance to co-workers as needed.
• Experience working with a wide variety of technical and non-technical staff at all levels.
• Ability to use SQL Tableau for data analytics.
• Advanced analytical, problem solving and decision-making skills.
• Knowledge and understanding of project coordination and scheduling using MS Project, Project Server, Smartsheets, Project Online, or similar system.
• Ability to use Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Ability to coordinate completion of multiple tasks and deadlines.
• Knowledge of presentation design, template usage and presentation delivery.
• Ability to work flexible hours during Project Go Lives.
• Ability to use telecommunication features or applications such as Teams/Zoom.
• Master’s Degree in Applied Health Informatics a plus.

Resume/CV should be included with the online application.

This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised that for full consideration, applications must be received before the initial review date (within two weeks of the posting date). If no candidate is selected to fill the position within the initial review, additional applications will be considered, but the posting will close once a finalist is identified, at a minimum two weeks after the initial posting date.

If no candidate is identified and hired within 90 days from initial posting, the posting will close for review, and may be reposted later.

• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions may be subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit…