Staffing - Project Coordinator

Location:

Remote. Considering candidates in all US locations, must be willing to support EST. Candidates local to Corning, NY or Charlotte, NC preferred.

Schedule:

Full-time, M-F, 8am - 5pm. Some flexibility may be required based on project need - would make adjustments to schedule as needed.

Interview Process:
Two Rounds - First Round Video Interview (Panel will include:
Direct Manager:
Finance & Performance Lead, IT PMO Global Project Delivery Lead, D&IT Quality Lead, and Manager of Portfolio Operations & Strategy), Second Round Panel Video Interview Possible (Chief of Staff & Portfolio Manager ITEX & PPM)

9 months anticipated assignment (through EOY), possibility of extension based on demand.

NOTE:

Please include Project Coordinator Questionnaire (in Attachments section below) on all candidate submissions for shortlisting consideration. Please ensure that candidates are aware that responses should be concise and should reference their real-world experience. Please remind candidates that use of Chat GPT or other AI resources is not permitted.

As an IT Project Coordinator, your main responsibilities will be to assist the Project Manager. This includes understanding project goals, deadlines, priorities, resource administration, financial management, and assistance in preparing presentations and general coordination / administrative tasks, which may include some meeting scheduling.

• The project coordinator reports to the Finance and Performance Lead and has a dotted line to the IT Project Manager to which the projects are assigned.
• The PM ultimately owns all responsibilities for the project; the Project Coordinator is to provide support.
• Manage financial tracker for forecasting and spending.
• Update related systems utilized for project spend.
• Monitor and report on cross project dependencies.
• Assist project managers with the development of work plans.
• Monitor document repository to keep key information up to date.
• Ensure quality, timeliness, and results meet Project and Portfolio Management expectations.
• Lead and facilitate quality inspections of key project documentation and artifacts.
• Facilitate performance testing discovery sessions for assigned projects to determine any performance testing requirements.
• Manage any impact of project changes to testing schedule and process.
• Coordinate project activities across multiple groups, including vendor partners, functional teams, technical teams, business representatives and IT leadership.
• Facilitate and provide guidance to project and business resources for test script development.
• Report on quality and testing status for the duration of the project.
• Development of Test Plan/Test Approach and appropriate success metrics for each testing cycle of the project.
• Responsible for defect management and coordination by collaborating with the right teams to analyze defects to determine root cause and the appropriate path to resolution.

• Bachelor's degree in Computer Science, IT, IS, or equivalent area of technical study. (minimum required)
• Certification in project management methodologies is desired, but not required.
• Certification in agile/scrum methodologies is desired, but not required.
• Minimum of 3+ years working as an IT project team member.

• Strong analytical skills. Ability to analyze and identify project risks and make decisions based on risk analysis.
• Exceptional communication skills and the ability to communicate appropriately at all levels of the organization; this includes written and verbal communications as well as visualizations.
• Ability to manage own workload and set priorities with little supervision.
• Must have strong meeting facilitation skills.
• Must have a strong financial acumen as it relates to project financials.
• Proven Leadership/ collaboration skills.
• Must be flexible and able to adapt to changing environments and manage multiple project assignments simultaneously.
• Strong work ethic and positive attitude that fosters a collaborative work environment.
• Ability to adapt to and succeed in a fast paced, changing environment.
• Exhibits strong presentation and critical thinking skills.
• Effective conflict resolution skills
• Advanced computer skills – Word / Excel / PowerPoint / Teams

• Experience with Planview for resource and financial management
• Quality Management application experience - Micro Focus Quality Center knowledge and experience.
• Power BI Report Creation - desired but other platforms may be required.
• Knowledge of Confluence, Planview Agile place and other associated Agile tools.
• Knowledge and experience applying automated testing tools and processes.
• Introductory Scrum or Agile Certifications/Training

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”