Data & Systems Integration Specialist

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BBB is seeking a highly motivated individual to fill the role of Data & Systems Integration Specialist. This position is crucial for connecting Design Technology with Marketing & Graphics by effectively managing the firm’s data layer. This is an exciting opportunity on the leading edge of data and AI technology in architecture. The selected candidate will be responsible for documenting and improving digital processes across design and operational teams.

This will include managing data and other digital assets across platforms such as Deltek, Notion, and project folders. As the steward of structured information and digital assets for the firm, the Data & Systems Integration Specialist will ensure the consistency, accuracy, and accessibility of both project and marketing data and image assets. This oversight is designed to enhance efficiency, improve quality, and preserve institutional knowledge within the organization.

Additionally, this individual will help alleviate technical burdens on the Business Development staff, allowing them to concentrate on strategy and client relationships.

• Define, document, and maintain firmwide metadata schemas, controlled vocabularies, and taxonomies across all systems.
• Develop and update data governance standards, field dictionaries, naming conventions, and tagging protocols.
• Ensure consistent application of metadata standards across CRM, DAM,ناع proposal tools, and project data folders.
• Establish and maintain the taxonomic and governance framework required to safely and effectively enable generative AI tools.

• Coordinate and oversee integration processes between the firm's platforms, including Deltek, Vantagepoint (CRM), asset management platforms, Notion (proposals), project data folders, and Live Arch (our in-house client services portal). Manage synchronization of shared data fields, including project IDs, sectors, disciplines, locations, and media types.
• Develop data migrations, validation routines, and audit pipelines during system changes or enhancements.
• Support AI-powered workflows, ensuring automated tools draw from clean, verified project information.

• Conduct regular audits to assess data completeness, tagging accuracy, and cross‑system alignment.
• Identify, document, and resolve data inconsistencies, duplicates, and missing or outdated metadata.
• Establish QA protocols, reporting, and dashboards to monitor ongoing data health.

• Partner with Graphics to validate image quality, tagging accuracy, and metadata completeness within asset management platforms.
• Collaborate with Marketing and Business Development to align CRM data with project records and digital assets used in proposals and collateral.
• Provide advanced technical support to Marketing and BD teams by handling complex data queries, reporting, and list generation.
• Coordinate with Studio Coordinators to manage project asset ingestion, tagging, and file mapping during onboarding and post‑offboarding.
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• Facilitate a monthly data stewardship huddle and quarterly metadata reviews to ensure cross‑team alignment.

• Develop and deliver training on metadata standards, data hygiene, and system usage protocols.
• Maintain an internal knowledge hub with tagging guides, governance documentation, and standardized templates.
• Serve as a firmwide resource for data-related questions, promoting clarity, consistency, and shared understanding.

• Bachelor’s degree in Information Management, Architecture, Library Science, Data Science, Digital Asset Management, or a related field.
• 5+ years of experience in data governance, digital asset management, knowledge systems, or structured information roles, preferably within an AEC or creative firm environment.
• Experience with tools such as Deltek Vantagepoint and other AEC‑related CRM Stil DAM or content management systems.
• Strong understanding of metadata design, taxonomy development, and structured data workflows across creative, technical, and…