EDI Analyst; Temp - Perm

Our Story

Launched in 2015, Sol de Janeiro is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil’s beauty rituals, warmth, and spirit. Sol de Janeiro delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.

Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany. Our commitment to excellence has earned high-profile honors, including being named one of TIME 00’s 2024 Most Influential Companies, Fast Company’s 2024 World's Most Innovative Companies, and WWD Beauty Inc’s Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace.

These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.

We're looking for an EDI Analyst who will be the backbone of our electronic data interchange operations as we scale our wholesale business. This is a critical role at an exciting inflection point. We're onboarding new EDI trading partners and scaling our transaction volume by an order of magnitude.

You’ll serve as the internal point of contact between our operations team, VAN (Value-Added Network), ERP system (Net Suite/SAP), and trading partners. You’ll ensure smooth data exchange, troubleshoot issues before they impact shipments, ensure label and packing compliance, and keep our supply chain running without disruption.

This role requires someone who understands the technical side of EDI (document structures, ERP data flows, compliance requirements) and the operational side (what it means when an 856 fails or a label doesn't meet compliance). You're not just monitoring systems. You're the expert who knows how EDI actually works, what can go wrong, and how to fix it fast.

• Monitor EDI transaction flows across our VAN, ERP, and trading partner systems to prevent data disruptions
• Troubleshoot EDI-related errors (failed transactions, mapping issues, data quality problems) and coordinate resolution with internal teams and external partners
• Ensure timely and accurate processing of EDI documents: purchase orders (850), advance ship notices (856), invoices (810), inventory updates (846), and other transaction sets
• Track and resolve open EDI issues, maintaining a log of problems and resolutions
• Understand the flow of EDI data: what ERP actions trigger what EDI documents, and how failures cascade through the supply chain
• Coordinate with IT and integration teams when technical issues require system-level fixes
• Maintain relationships with VAN providers and trading partners to ensure seamless EDI operations
• Respond to urgent EDI issues to prevent shipment delays or compliance violations

• Lead the onboarding of new EDI trading partners as we expand our wholesale channel
• Work with our VAN (ideally eZCom experience) to translate business requirements into EDI mappings and configurations
• Ensure label compliance across trading partners (GS1, UPC, carton labels, pallet labels)
• Validate packing structures meet 856 (Advance Ship Notice) requirements for each trading partner
• Understand trading partner-specific requirements (Sephora, Ulta, Target, etc.) and ensure our systems and processes comply
• Test EDI connections with new trading partners and validate data accuracy before go-live
• Document trading partner requirements, EDI specifications, and onboarding procedures
• Manage onboarding timelines and communicate progress to stakeholders
• Serve as the subject matter expert on EDI compliance and trading partner requirements

• Track all open shipments and ensure EDI statuses are up-to-date and aligned with actual operations
• Generate weekly reports on open shipments, order statuses, EDI transaction volumes, and error rates
• Maintain dashboards showing EDI health metrics (transaction success rates, resolution times, volume trends)
• Provide regular updates to operations leadership on EDI performance and issues
• Analyze EDI data…