Senior Payroll Specialist

Overview

Why Canopy USA? HSCP Service Company LLC is a subsidiary of Canopy USA, LLC, a leading vertically integrated, multi-state operator in the United States cannabis industry. With the transition of Acreage Holdings to Canopy USA, LLC in December 2024, Canopy USA, LLC is now positioned to consolidate operations across its three business units – Wana, Jetty, and Acreage – realizing synergies, cost savings, and supporting growth in state-legal markets across the U.S. Through coverage of key market segments including flower via Superflux, vape and concentrates via Jetty, edibles and beverages via Wana, and retail through The Botanist, Canopy USA, LLC is well positioned to accelerate growth with an emphasis on the Midwestern and Northeastern U.S. markets.

As newly formed Canopy USA, LLC, we are building a stronger, more agile organization that will unlock greater opportunities across the growing US cannabis market.

Note: Who you’ll work for: HSCP Service Company, LLC. Our culture emphasizes people, learning, and growth. We are motivated by innovation and passion for the cannabis industry.

The Senior Payroll Specialist is responsible for overseeing and executing accurate, timely payroll processing for all employees while ensuring full compliance with federal, state, and local regulations. In this advanced role, the Senior Payroll Specialist conducts detailed audits of timekeeping records, resolves complex payroll discrepancies, and provides expert-level support to employees, managers, and leadership on payroll matters. This position also leads payroll documentation processes, prepares and analyzes payroll reports, and partners closely with HR and Finance to ensure data accuracy and cross-functional alignment.

The Senior Payroll Specialist serves as a subject-matter expert, contributes to process improvements, and helps guide junior staff as needed. A successful candidate works well as part of a team, takes initiative in resolving issues, and demonstrates accountability by following tasks through to completion rather than passing work off to others. Strong attention to detail, confidentiality, and customer service are essential to success in this position.

• Ensures timely and accurate preparation of payroll using Greenleaf Business Solutions and works closely with Payroll Strategy Manager and Finance to ensure that payroll actions and records conform to accounting policies and procedures
• Oversee and manage end-to-end payroll processing, including collecting, calculating and inputting payroll data for all employees
• Stay updated on payroll regulations, tax laws and industry trends, to ensure compliance and best practices
• Collaborate with HR, Payroll Strategy Manager, finance and other departments to gather and validate payroll information, such as new hires, terminations, promotions and salary changes
• Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately
• Generate payroll reports, including tax filings, benefits deductions and other required reports, ensuring compliance with regulatory requirements
• Directly address employee inquiries and concerns related to payroll, providing exceptional customer service and support
• Processes payroll with holdings on compensation related transactions
• Maintain confidentiality and data security standards for all payroll-related information
• Process manual checks as required
• Ensures timely and accurate federal and state agency audits
• Conducts audits as necessary. Provides and processes payroll reports required by benefit vendors (FSA, HSA, and CBP plans)
• Stay updated on payroll regulations, tax laws and industry trends, works with Payroll Strategy Manager to implement necessary changes to ensure compliance and best practices
• Coordinates with Green Leaf to apply for tax IDs for new jurisdictions and maintain tax information
• Manage all state applicable unemployment and withholding tax, ensuring rate updates in HRIS system, and timely payments to agency
• Coordinates with Green Leaf to manage multi-state tax withholding and compliance and processing tax adjustments
• Ensure…