Human Resources Assistant

At Macmillan Learning, we're committed to driving innovation that transforms education. We seek team members who thrive on pushing boundaries, envisioning future possibilities, and building solutions that make a lasting impact. Whether you're a Pioneer shaping bold new ideas, a Builder turning possibilities into reality, or a Stabilizer optimizing for success, you'll play a vital role in advancing our mission. If you're excited by the prospect of testing new technologies, implementing transformative strategies, and thriving in a fast-paced, innovative environment, we’d love to hear from you!

The HR Assistant provides administrative support to the Macmillan Learning HR team in a variety of areas including employee hires, changes and terminations, talent acquisition, culture management, data analysis, and process improvement. They will also be the main point of contact during new hire onboarding and will be able to tell employees where to find HR related information.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We strongly encourage and welcome applications from individuals of all backgrounds, including women and people of color, to apply for this role. We're eager to meet people that believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes.

We believe in fostering a diverse and inclusive workplace, and we recognize that unique perspectives and experiences contribute to the strength of our team. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. We value your potential, and we are committed to providing a supportive and inclusive environment where all individuals can thrive and contribute their best.

Major responsibilities include, but are not limited to:

• Maintain accurate org charts of ML business units, making them accessible by all employees.
• Assist with the management of the contractor database (Delphi), assisting managers with processing errors and questions.
• Electronically file documents within employee personnel files in Therefore.
• Complete Verifications of Employment as needed.
• Process employee and supervisor changes within UKG.
• Enter PTO corrections and manual timesheets into UTM as needed.
• Field incoming requests for data and run reports as needed.
• Update process documentation as needed.
• Ensure all new employees are onboarded correctly, sending new hire paperwork and ensuring its completion, hiring/processing employees in our HRIS System, and managing the I-9 and Everify processes.
• Create the best possible new hire experience, by sending out welcome emails, delivering new hire and intern orientation, setting first day schedules and providing new hire resources to employees and managers.
• Coordinate equipment procurement and return, and systems access through on and off boarding notification process.
• Coordinate new hire access across ML digital platforms.
• Communicate with shared services HR when employees are on and off boarding to ensure seamless transitions with benefits, HRIS, and payroll.
• Provide assistance with various projects including but not limited to:
  Annual Reviews, Talent Assessment, bonus letters, compensation letters.
• Assist in ensuring that processes that are built for projects are efficient and easily replicable for subsequent cycles.
• Coordinate annual ML anniversary gifts.
• Prepare tuition reimbursement requests for review by the HR Business Partner.
• Assist with posting content on internal social media platforms such as Lum Apps
• Respond to general employee inquiries and requests on topics such as vacation policy or who to contact for employment verification letters, benefits, payroll and employee relations questions.
• Understand HR policies and processes to be able to provide employees with accurate assistance when needed.
• Shared inbox monitoring for the Macmillan Learning People Team.

Required Qualifications:

• Bachelors Degree
• Excellent organizational and follow up skills, including ability to prioritize and manage time effectively.
• Candidates should work…