Recruiting Assistant

OVERVIEW

Purpose of Job

The Recruiting Assistant role will support KWEUSA's hiring process by posting jobs, sourcing candidates, screening resumes and creating offer letters.

Key duties will involve communicating and coordinating with hiring managers and applicants, managing our Applicant Tracking System (ATS) and engaging with new and current employees relating to recruiting.

KINTETSU WORLD EXPRESS (U.S.A.), INC. SUMMARY OF BENEFITS

Medical Plan including Prescription

• Eligible for medical coverage on the 1st month following one (1) month of employment.
• CIGNA is the current provider, offering 3 plans.

Dental Plan

• Eligible for dental coverage on the 1st month following one (1) month of employment.
• CIGNA is the current provider, offering 2 plans.

Vision Care

• Eligible for vision coverage on the 1st month following one (1) month of employment.
• VSP Vision Care is the current provider, offering 1 plan.

Flexible Spending Account (FSA)

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Limited Purpose Flexible Spending Account

Health Savings Account (HSA)

• Health Savings Account when enrolled in Cigna High Deductible Health Plan (HDHP)

Life Insurance

• Life insurance (1½ times annual salary up to a maximum benefit of $50,000)
• Supplemental life insurance (at the expense of the employee)
• Long term disability (LTD) coverage
• Accidental death and dismemberment (AD&D) coverage

Paid Time Off (PTO)

• PTO begins to accrue for eligible new hires on their first day of employment with the Company, subject to the accrual cap.

Paid Holidays

• Newly hired employees are entitled to all mandatory and optional/shift holidays that remain for the calendar year. A newly hired employee who begins employment after January 1 of the calendar year is not entitled to more than ten (12) paid holidays for that calendar year.

Retirement Plan

• 401(k) Plan (current employer match .50 cents for each employee dollar) subject to the current vesting schedule.

Student Loan Assistance

• Eligible for student loan assistance after three (3) months of continuous employment, pending verification.
• Company monthly contribution of $437.50, not to exceed an annual contribution of $5,250.00.
• Any eligible employee participating in both Student Loan Assistance Program and Tuition Reimbursement Program is subject to a total maximum annual amount of $5,250.00 for both programs combined for the calendar year.

Tuition Reimbursement

• Eligibility for Tuition Reimbursement is three (3) months of continuous employment.
• Reimbursement is limited to $5,250.00 per employee per calendar year.
• Any eligible employee participating in both Student Loan Assistance Program and Tuition Reimbursement Program is subject to a total maximum annual amount of $5,250.00 for both programs combined for the calendar year.

Wellness Day

• Eligible for one (1) Wellness Day for an annual physical exam per year subject to submission of required documentation.

Voluntary Benefits

• Hospital Indemnity Insurance
• Accident Insurance
• Critical Illness Insurance
• Commuter Benefits – Parking and Transit

This summary is provided for informational purposes only. Plan details are subject to change. Once employed with Kintetsu World Express (U.S.A.), Inc. plan details and enrollment forms will be provided.

Essential Duties & Responsibilities

• Support Hiring Managers with creating job requisitions using iCIMS, our Applicant Tracking System (ATS). (Daily)
• Assist with sourcing candidates, using various job websites. (Daily)
• Help communicate with candidates to coordinate and schedule interviews with Hiring Managers. (As needed)
• Assist with creating Offer Letters for candidates using our ATS. (As needed)
• Communicate with Hiring Managers and their support staff for status updates and information requests. (As needed)
• Communicate with Human Resources to advise acceptance of Offer Letters to assist with Onboarding.
• Via Teams, engage with new employees and provide a New Hire Orientation. (As needed)
• Distribute New Hire Kits to new employees. (As needed)
• Prepare and manage a monthly recruiting report for management. (Monthly)
• Prepare and manage the referral bonus report for payroll processing. (Bi-monthly)
• Assist with Recruiting & Training projects. (As needed)
• Communicate with staff about recruiting and/or training matters. (As needed)
• Support and collaborate with department colleagues on various administrative subjects. (As needed)
• Participate in an annual Branch Manager training by presenting information on Recruiting. (Annually)

BASIC

QUALIFICATIONS & REQUIREMENTS:

List any required educational attainments (degrees, certificates, licenses, etc.): N/A

List any required skills (computer, machinery, typing, etc.):
Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Linked In savvy, familiarity with candidate sourcing, familiarity with using an ATS, preferably iCIMS.

List any required special attributes (ability to move/pick-up certain weight capacity, personality traits, certain…