Purchasing Manager

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.

Edging the bright lights of Broadway and the calm of Bryant Park, The Knickerbocker is a legendary New York landmark reborn as the first luxury hotel in Times Square. Filled with fabled legends, The Knickerbocker once played host to legendary political bigwigs, actresses, oil tycoons and sports figures—and it’s rumored the martini was invented here in the hotel. While historic details like the hotel’s gorgeous Beaux-Arts facade remain unchanged, a soothing new luxury aesthetic is offered within.

The stunning transformation of this treasured Manhattan monument invites discerning travelers to discover 330 luxe guestrooms and suites boasting incredible views and bespoke furnishings. An air of posh authenticity embraces New York City’s premier luxury lifestyle hotel.

The Purchasing Manager is responsible for handling and overseeing the procurement of goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Highgate Hotel’s established control policies and procedures. The Purchasing Manager also maintains and organizes the hotel’s storage facilities, ensures proper distribution, and assists in implementation of key controls associated with the procurement and accounting of goods and services.

• Receive and inspect all deliveries for accuracy and quality.
• Verify quantities, product specifications, and pricing before accepting shipments.
• Report damaged, spoiled, or incorrect items immediately.
• Ensure perishable items meet proper temperature and food safety standards.
• Match deliveries to purchase orders and invoices.
• Enter receiving data into inventory and accounting systems accurately and timely.
• Maintain organized receiving logs and documentation for audit purposes.
• Ensure proper approvals are obtained for all deliveries.
• Label, date, and store products in designated storage areas. Ensure proper rotation (FIFO) and food safety compliance.
• Distribute goods to appropriate departments promptly.
• Maintain clean, organized, and secure storage areas.
• Assist with monthly, quarterly, and annual inventories.
• Monitor par levels and report discrepancies to Purchasing Manager or Controller.
• Support cost control initiatives by maintaining accurate records.
• Maintain safe receiving dock operations.
• Follow hotel safety protocols and company standards at all times.
• Effectively communicate verbally and written with all levels of employees and guests in an attentive, friendly, courteous, and service oriented manner.
• Effectively listen to, understand, and clarify concerns raised by employees and guests.
• Be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, including wearing nametags.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Effectively handle problems, including anticipating, preventing, identifying and solving problems as necessary.
• Understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Maintain confidentiality of information.
• Perform other duties as requested by management.
• Employees must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Convey information and ideas clearly.
• Evaluate and select among alternative courses of action quickly and accurately.
• Effectively handle problems in the workplace, including…