Badge Coordinator

Job Description ONLY PERMANENT EMPLOYEES IN THE TITLE AND THAT ARE REACHABLE ON THE STAFF ANALYST TRAINEE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY.

The Compliance Unit under the Bureau of Human Resources within the Division of Administration is responsible for processing and conducting background investigations on new hires and current employees, issuing, renewing and replacing lost/stolen IDs, conducting exit consults, tracking over 3500 professional licenses, tracking employment authorization, making referrals for medical clearance for city and non-city personnel, referring employees to the Department of Investigations, processing name and address change, tracking residency compliance, conducting City, State and Federal clearances on all new hires, conducting Medicaid billing clearance, tracking and investigating nepotism, liaising with DCAS to assist with civil service examinations, re-credentialing medical staff in alignment with the State and Federal regulations as it pertains to medical billing and article 28/36.

The Staff Analyst Trainee will serve as the Agency’s Compliance Specialist.

• Reviewing all resignation and retirement actions in PATS and communicate with exiting employee on the next steps.
• Utilizing PMS, PRISE and NYCAPS to process exit information accurately.
• Preparing quantitative analysis and written reports on employee departures (Exits).
• Researching and providing guidance on employee leave balances during the exit process.
• Ensuring timely collection of assigned agency /Badges.
• Issuing, renewing, replacing lost or damaged employee /Badges.
• Granting/removing Gotham access using the S2 system for new or departing employees.
• Tracking and maintaining inventory on  and badges.
• Processing all employee personnel action including reassignments, Civil Service Appointments, title changes and promotions for current employees.
• Making recommendations on appropriate action to be taken following investigations/processing for employee personnel actions.
• Scheduling medical appointments as required for employee personnel actions.
• Conducting follow‑up on missing documentation during employee processing.
• Verifying claimed work experience.
• Examining records and documents provided by employee for authenticity.
• Handling inquiries and information of confidential nature.
• Maintaining and updating various tracking databases and office records.
• Communicating with the hiring programs when issues arise pertaining to their employees.

City employees are entitled to unmatched benefits such as:

• Premium‑free health insurance plan that saves employees over $10,000 annually, per a 2024 assessment.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
• A public sector defined benefit pension plan with steady monthly payments in retirement.
• A tax‑deferred savings program.
• A robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

Depending on your position, you may be able to work up to two days during the week from home.

You could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.

Established in 1805, the New York City Department of Health and Mental Hygiene (NYC Health Department) is the oldest and largest health department in the U.S., dedicated to protecting and improving the health of NYC. Our mission is to safeguard the health of every resident and cultivate a city where everyone, regardless of age, background, or location, can achieve their optimal health.

We provide a wide array of programs and services focused on food and nutrition, anti‑tobacco support, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives. As the primary population health strategist and policy authority for NYC, with a rich history of public health initiatives and scientific advancements, from addressing the 1822 yellow fever…