Unit Secretary-Seneca Hill Manor

Current job opportunities are posted here as they become available.

Reports to:

Director of Nursing Revision Date: 8/27/2024

The Unit Secretary assists with clerical and administrative duties in health care settings. Responsibilities include greeting residents and their families, handling patient files and scheduling. Maintains compliance with Regulatory guidelines.

• Greet visitors and direct them to appropriate departments or individuals.
• Initiate/complete chart forms for admission, transfer, discharge, and expired residents.
• Maintain charts in proper order.
• ‘Thin’ charts as necessary and maintain the overflow file.
• Perform ongoing monitoring of charts for accurate and timely documentation (i.e. MD orders signed).
• Answer phones and take messages as needed or seek appropriate staff to answer questions.
• Maintain unit reference materials in order; filing policies/procedures in the proper manual.
• Perform typing, filing and copying for the Nurse Manager as directed.
• Place lab orders in Meditech.
• Assist with scheduling transport aides.
• Maintain inventory of unit supplies, forms, etc., and order supplies as needed.
• Maintain confidentiality of all resident information.
• Read and sign for memos in memo book in a timely manner.
• Schedule appointments and procedures for patients and copy appropriate documentation to send with resident.
• Maintain accurate records of all upcoming patient appointments.
• Arrange appropriate transportation for patient appointments.
• Maintain tracking system for all lab/diagnostic testing including repeat tests ordered.
• Maintain schedule for monthly renewals.
• Answer resident call bells and direct requests to appropriate staff.
• Update unit lists, forms, etc. as needed.
• Document all pertinent information regarding transportation arrangements and appointments in the resident chart as instructed.
• Take messages in a courteous efficient manner and relay the messages promptly.
• Notify other departments of resident changes/issues as directed by the Unit Manager.
• Maintain the nursing station in an organized and neat manner.
• Assist with passing trays as needed.
• Assist podiatrist and dentist as needed.
• Fill in for unit secretaries on other units as needed (i.e. for vacation time, sick days, etc.).
• Perform other duties as assigned including providing assistance to other units as requested.

• Excellent oral and written communication skills.
• Ability to work independently as well as directed by Unit Manager.
• Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities.
• Demonstrated ability of conflict resolution and problem solving.
• Organized and professional demeanor.
• Comprehension of residents rights and abuse reporting regulations.

• High School or GED required.
• CNA certification preferred.
• Computer experience preferred.

• Requires the completion of 12 hours’ in-service education annually.
• Participates in in-service education and competency-based activities as indicated.
• Exposed to infections, odors, and peculiarities in the behavior of aged residents.
• Prolonged periods of standing, walking, bending, stretching, lifting, pushing and pulling during the work day.
• Requires pushing beds, wheelchairs and recliners in excess of approximately 200 pounds with assistance.
• Requires lifting, carrying, repositioning and transferring residents who may weigh in excess of 200 pounds.

Pay Range: $16.07-$19.28

Employee salary is based on commensurate experience and other qualifications.

The mission of Oswego Health is to provide accessible, quality care and improve the health of residents throughout Oswego County. As a nonprofit healthcare system established in 1881, Oswego Health is proud to be Oswego County’s largest private employer. More than 1,300 employees spread throughout its 18 locations, work for the Oswego Health system, which includes the 132-bed community Oswego Hospital, a 32-bed psychiatric acute-care facility with multiple outpatient behavioral health service locations, The Manor at Seneca Hill, a…