Hand & Upper Extremity Research Coordinator

Hand & Upper Extremity Research Coordinator

How you move is why we’re here. Now more than ever. Get back to what you need and love to do. The possibilities are endless. Our guiding principles help us find exceptional talent that aligns with our unique workplace culture and maximizes growth opportunities. If this describes you, let’s talk! Hospital for Special Surgery (HSS) is consistently among the top‑ranked hospitals for orthopedics and rheumatology by U.S. News & World Report and a Magnet Award recipient for Nursing Excellence.

• Develops and implements recruitment strategies to meet patient enrollment targets.
• Coordinates projects and assignments for Hand & Upper Extremity Research Assistant.
• Screens and enrolls patients in research studies following inclusion/exclusion criteria.
• Oversees and conducts the informed consent process (requires certification of human research subjects training).
• Schedules and coordinates patient visits and follow‑ups within protocol‑specified time frames and ensures all assessments and procedures are performed per protocol.
• Manages data collection specific to research studies and performance of duties as per HUE research protocol.
• Collaborates with multidisciplinary teams involved in the successful initiation and conduct of clinical research studies and clinical trials (such as research administration, legal, finance, compliance, etc.).
• Performs advanced data queries as needed and provides timely reports to all required stakeholders.
• Prepares literature reviews for IRB submissions, research protocols, and research grants.
• Helps prepare research grant applications by developing research protocols, study budgets, etc.
• Manages and executes IRB submissions and ensures no lapses in approvals.
• Collaborates with Principal Investigators, research administration, and all necessary departments to ensure compliance with all federal regulations and sponsoring agency policies and procedures.
• Develops new protocols, databases, and tools for specific projects.
• Complies with all regulatory, institutional, and departmental requirements, maintains regulatory binders, and prepares documents for the FDA.
• Participates in all aspects of research management and quality assurance for the Principal Investigators.
• Ensures adherence to standards for subject registration, protocol tests, and documentation in collaboration with the research team and research administration. Reports deviations and resolves issues, escalating appropriately when necessary.
• Assists in collecting, transporting, processing, and storing biospecimens as indicated by research protocols.
• Assists in the onboarding and training of new research assistants and fellows as needed, ensuring they understand all research protocols and regulatory requirements.
• Collaborates with Chief & Research Director of Hand & Upper Extremity Service to coordinate and facilitate research meetings, including preparing study and registry updates.

• Manages the submission and review process of journal submissions under the guidance of the Chief & Research Director of the Hand & Upper Extremity Service.
• Assists with formatting manuscripts for journal submission.
• Ensures adherence to established turnaround times by following up with authors, reviewers, or editors and sending/setting up reminders as appropriate.
• Reviews manuscripts for adherence to journal guidelines and standards.
• Invites, tracks, and follows up with authors for revisions or solicited content.
• Handles day‑to‑day communications with editors, authors, and reviewers. Responds to all emails or phone calls in a timely and professional manner.
• Coordinates and troubleshoots author submissions, ensuring author submissions are complete and meet all journal requirements, including the required ancillary materials such as copyright forms, disclosures/COIs details, permissions, figure files, etc. Provides timely follow up on any missing materials to ensure they are collected with submission.
• Ensures compliance with ethical standards and copyright regulations in all journal‑related activities.

• Bachelor's degree, Masters preferred.
• ACRP, SOCRA,…