Assistant Program Manager; DDS​/Millennium House

Assistant Program Manager (DDS/Millennium House)

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Responsible for coordination and implementation of in‑house programming, including assessments, goal planning, evaluation of daily progress, monthly resident reviews, monitoring recreational programs, seeking community resources, maintaining trip log for van use. Making independent judgments using discretion for the benefit of the individual. They will ensure the individuals receive the highest standard of services required and their day‑to‑day needs are met. They will ensure that all services are followed as written in the individual’s plans.

Assistant Program Manager must be able to travel, have good writing skills, articulate and be an aggressive advocate. Can function at a full capacity within the duties outlined in the job description and requirement. The agency has embraced the concept of a fully integrated system of care for all individuals of service. This requires that all staff assess the individual's needs holistically and see it as their responsibility to connect the individuals with services needed – internal or external to the agency, regardless of which of the individuals enters the system.

Assess the needs of the whole individuals/family including their basic needs such as food, clothing and shelter. Ensure that referrals are made to appropriate internal and external services as required to meet the individual's families' needs. Follow‑up on referrals you make on behalf of an individual’s family and respond to all referrals made to you/your program. Participate in cross‑program service reviews that support the planning and coordination of service delivery and service closure and other duties as assigned.

• Responsible for organization of records and assuring records are up to date.
• Participate in Interdisciplinary Team meetings/Staff meetings.
• In conjunction with Program Manager, create agenda for meetings, plan standard items of agendas, such as committee reports, announcements, and staff concerns.
• Collaborate with consultants, especially Psychologist on programming.
• Follow through on recommendations for U.R. committee
• Attend U.R. meeting when delegated.
• Completes and maintains investigation certification as it relates to incidents within the DDS
• Will ensure all safeguards of life safety situations with individuals are implemented and are being followed.
• Maintain and submit timely and accurate records and reports regarding the health and safety of the individuals and the quality of each program.
• Submit, update and close all incidents for the program.
• Maintain compliance with OPWDD and the Justice Center regarding incidents.
• Make records available for review for IPR & UR.
• Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and population served.
• Prepare staff schedules of Program Specialists. Includes responsibility for vacation, personal, and sick leaves as well as maintaining coverage during any emergency periods of staff shortages.
• Ensures appropriate staffing pattern as per facility policy.
• Conducts scheduled supervisor meetings to discuss programming and staffing issues.
• Evaluates individual work performance of all staff through observations, and performance counseling in conjunction with the Program Manager.
• Ensure each individual, is being provided and/or assisted in skill development in areas such as activities of daily living, domestic living, recreation and socialization as needed.
• Assist Program Manager in devising and executing relevant agency/program policy, in accordance with OPWDD and/or other funding agency guidelines.
• Conducts frequent rounds on all shifts and submits reports to Program Manager, to ensure that safety and health requirements are observed, that the physical environment is comfortable and stimulating and that quality individual care and programming are provided.
• Performs responsibilities of a medical assistant:
  Tracking appointments, communicating with the CMS, Nurse, relevant doctors and managers, ensures accuracy of medication inventory, records and…