Contract Coordinator

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Full-Time Professional New York, NY, US

Salary Range: $65,000.00 To $67,000.00 Annually

Health disparities among New Yorkers are large, persistent, and increasing. Public Health Solutions (PHS) exists to change that trajectory and support vulnerable New York City families in achieving optimal health and building pathways to reach their potential.

As the largest public health non-profit serving New York City, we improve health outcomes and help communities thrive by providing services directly to vulnerable low-income families, supporting community-based organizations through our long-standing public‑private partnerships, and bridging the gap between healthcare and community services. We focus on a wide range of public health issues including food and nutrition, health insurance, maternal and child health, sexual and reproductive health, tobacco control, and HIV/AIDS.

To learn more about our work, please visit healthsolutions.org .

Contracting and Management Services (CAMS), a division of PHS, administers millions of dollars in public health funding including Federal, State and City government funding, to improve public health and human services for vulnerable communities. Since 2002, PHS has supported the New York City Department of Health and Mental Hygiene (NYC Health Department) as its bona fide fiscal agent for the Public Health Emergency Preparedness grant.

As the bona fide fiscal agent PHS receives and expends grant funds on behalf and at the direction of the NYC Health Department, procures goods and services, recruits staff, maintains the budget, prepares and submits to grantors required fiscal reports and budget modification requests.

Reporting to the Portfolio Manager, the Contract Coordinator is responsible for supporting the management and administration of all funding agreements and works in close collaboration with Government Programs Department colleagues and managerial staff but not limited to all other CAMS and internal PHS departments as required for contract payments, compliance, purchase requisitions and contract administration.

• Leading the review and monitoring of funding agreement budgets/expenditure reports to ensure accuracy and timely obligation and spend‑down of funds. Liaise with internal and/or external stakeholders if discrepancies are found.
• Leading the review and processing of funding agreement expenditures and requests including but not limited to purchase requisitions, purchase orders (PO), check requests, and invoices/payment vouchers for both POs and contracts to ensure compliance with all relevant Federal, State, City, and other funder regulations and follow all PHS internal controls. Maintain and review internal tracking to ensure records match internal budgets and external client tracking systems.
  
  Communicate with internal and/or external stakeholders if discrepancies are found.
• Reviewing contracts/agreements, amendments, scopes of work, and other contract related documents.
• Participating in internal and external budget meetings: providing expenditure updates, input related to processing and monitoring, and suggested solutions or improvements to issues as they arise.
• Collaborating with the Contract Managers for contractor payment voucher review. Provide technical assistance to clients/external stakeholders for payment voucher issues.
• Communicating with external clients/vendors as needed to follow‑up on contracts and payments, Participating in meetings and trainings.
• Performing various administrative tasks as needed during periods of high volume such as fiscal year close‑out and during emergencies.
• Collaborating with Government Programs team on any ad hoc projects as needed.

• Bachelor’s Degree or equivalent in Human Services, Public Health, Public Administration or related field; strong relevant experience may substitute for degree or a minimum of 2 years of public…