Senior Administrative Specialist

Job Summary

• Coordinating OR Surgical Cases for Colorectal Surgery Surgeons.
• Schedules into EPIC any procedures which will occur at University Hospital. Coordinates requires Pre-Admission Testing and Anesthesia linked appointments.
• Works in conjunction with billing office to ensure that appropriate referrals or authorizations have been obtained and documentation completed via EPIC.
• Obtains authorization for clinic procedures, insurance verification, maintains referrals work queue and EPIC depot.
• Scheduling outpatient procedures, such as: CT, X-rays.
• Attends clinic schedule with providers at Surgical Specialties and Multi-d Clinic three days per week.
• Responsible for live scheduling patients for surgery while at clinic consults. Provides patient all preparation documentation including bowel prep instructions, anesthesia instructions, medication instructions, and pre and post op, pretesting, and telemedicine appointment details.
• Answers the telephone, taking accurate messages, transferring calls to appropriate staff or handles certain calls that are appropriate.
• Maintain provider schedules and adjusting templates when needed.
• Assists with scheduling follow up appointments in the outpatient practice as requested by the procedure practice.
• Responsible for chart preparation in EMR system. Reviews the patient orders and makes sure that all pertinent information is available for the provider prior to patient's surgery. (e.g. requests missing test results or clearance notes are sent to our office prior to surgery).
• Access to PACS System and Healthe Connections
• Responsible for sending written correspondence for procedure appointment changes.
• Schedules outside services as requested by the physician for the patient (Medicaid cab, interpreter services, etc.).
• Responsible for review of the procedural schedule to make sure that the schedule is appropriate regarding the time allotted for each procedure to decrease patient "wait time" and utilize the physician's time efficiently.
• Responsible for assisting with processing all procedural schedule changes and communicating with physicians regarding schedules.
• Responsible for all documentation for reimbursement payments to grants, divisions, department.
• Responsible for itineraries and guidance for speakers attending Grand Rounds and M&M education conferences.
• Responsible for arranging travel and accommodations for surgeon travel to conferences, education meetings, etc.
• Responsible for correlating all meetings on Outlook calendars for surgeon.
• Communication with clinic and administrative assistants to create a professional and balanced schedule for the surgeon.

Associates Degree or pertinent college level courses and four years of administrative/office management experience including supervisory experience. Will consider equivalent combination of education and experience.

Monday - Friday 7:30 am - 4:00 pm

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G5: $20.48 - $34.22

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Med Best Medical Management