Closing Coordinator

The Closing Coordinator’s primary responsibility is to review closing packages and notify parties of any missing documents or other issues that must be dealt with before the closing can be finalized. The ideal candidate should possess excellent communication skills, the ability to manage multiple priorities to meet deadlines and closing dates. Must be a proactive self-starter with efficient time management, attention to detail, prioritization, and multitasking skills.

• Manages daily pipeline for loan assignment & rush priorities.
• Reviews all contracts and paperwork with contracts for accuracy and compliance.
• Reviews and approve all title work utilizing the state specific checklist. Continue to follow-up until necessary docs are received.
• Reviews the following documents for accuracy:
  Title invoices and/or prelim CD’s, realtor invoices, HOI, payoffs, and purchase agreements (confirm seller concessions, etc.).
• Completes all information in File Contacts (requirements vary per file type).
• Reviews the loan in LOS to verify compliance with all closing and funding requirements, including, but not limited to data entry.
• Competently reviews loan files closing conditions to ensure all conditions are cleared and a closing can be scheduled.
• Addresses any issues that may arise, in a timely manner to ensure a smooth closing process.
• Communicates progress and provide status updates to all relevant parties.
• Assists with late changes to loan terms, loan amount, interest rate, etc. Will communicate with the necessary team members to make sure the changes have been made and approved accordingly so the closer can finalize the closing documents.
• Acts as a liaison between sales and operations staff as well as attorney’s and/or title companies throughout the closing process up to and including receipt of fully executed closing package.
• Verifies closing package was executed fully in addition to verifying any additional documents requested to be signed at closing by underwriting have been executed & returned. Scans complete package into LOS system. Ships original note & allonge to warehouse.
• Performs other mortgage loan support and/or clerical duties as assigned by the department manager.

• 1-2 years of relevant industry experience.
• Strong organizational and planning skills, with the ability to prioritize tasks and manage time efficiently.
• Attention to detail with a thorough approach to documentation and record-keeping.
• Excellent verbal and written communication skills.
• Medical, Dental and Vision Plan
• Flexible Paid Time Off
• 401(k) Plan
• Profit Sharing Plan
• Employee Discount Program
• Career Growth and Development

Ark Mortgage is an independent, innovative full-service mortgage lender with expertise in every area of residential purchase and refinance mortgage lending. We have built a reputation as an outstanding mortgage banking firm, serving the lending needs of home buyers, homeowners and real-estate investors throughout NY, NJ, FL, AZ, PA, and CT. Ark Mortgage, Inc. is a highly motivating employer that develops its employees to become long-term members of its team.

Ark Mortgage Inc. supports and is committed to equal employment opportunity for all personnel. Ark Mortgage Inc. does not discriminate against applicants or employees because of actual or perceived race, color, religion, creed, national origin, ancestry, citizenship status, alienage, sex/gender, pregnancy, childbirth or related medical condition, sexual orientation, marital status, partnership status, predisposing genetic characteristics, genetic information, protected activity (i.e., opposition to prohibited discrimination or harassment, and participation in proceedings covered by the anti-discrimination statutes), age, uniformed service, veterans status, unemployment status, domestic violence victim status, disability or any other category protected by applicable law.

All employment decisions are made on a non-discriminatory basis and in compliance with applicable federal, state and local laws prohibiting discrimination in employment. Ark Mortgage Inc. also provides reasonable accommodations, including to qualified individuals with known disabilities, who are pregnant or who suffer from a medical condition due to pregnancy or childbirth, upon request or when made aware of such a need, subject to applicable law.