Grants Accountant

Title: Grants Accountant

Reports to: Senior Director of Finance

Status: Full-time, Hybrid role - 3 days in the office after first 90 days

Salary Range: $65,000 - $80,000 annually, depending on experience

Benefits: Medical, Dental, Vision insurance, 403b matching, and paid time off.

Position Summary:

Hour Children provides compassionate and comprehensive services approaching the work in an anti-discriminatory, inclusive environment committed to HC’s standards of justice, diversity, equity, and inclusion. We are seeking a highly motivated, detail-oriented Grants Accountant to join our fiscal team. This is a critical role for a professional who thrives on precision and wants to support our mission of helping incarcerated and formerly incarcerated women and their children.

You will be a key person for a diverse portfolio of New York City and State government contracts.

The Grants Accountant ensures the financial integrity of all grant-funded programs by managing the full lifecycle of government (NYC/NYS) contracts. This role acts as a bridge between program staff and the finance department, ensuring compliance with restrictive funding guidelines, timely invoicing, and accurate budget reporting.

• Government Contract Management & Compliance (NYC/NYS) – Manage a portfolio of contracts from funders such as NYC DYCD, DHS, DOHMH, HRA, NYS OTDA, and OCFS.
• Ensure compliance with OMB Uniform Guidance and specific state/city agency requirements.
• Register contracts, process amendments, and manage budget modifications in city/state portals (e.g., PASSPort, Grants Gateway, HHS Accelerator).
• Prepare and submit accurate monthly/quarterly vouchers and invoices for reimbursement.
• Collaborate with the Contracts and Grants Manager to communicate with the Contracts manager on the government side.
• Work with the auditors and contracts managers to present reports and resolve any issues or questions.

• Develop grant budgets and forecast spending in collaboration with program managers to ensure full utilization of funds.
• Analyze monthly budget-vs-actual reports, identifying variances and potential funding risks.
• Reconcile grant accounts, ensuring proper revenue recognition and deferred revenue calculations.
• Create budgets and reports for private funders and foundations.
• Record all incoming funds in the accounting system.

• Prepare journal entries, ensuring proper GL coding for expenses and payroll allocations.
• Oversee personnel cost allocations, ensuring time-and-effort tracking complies with contract terms.
• Perform year-end closing activities for grants, including final reporting and contract closeouts.

• Maintain organized, audit-ready files for all assigned grants.
• Support the organization’s annual independent audit and, if required, the Federal Single Audit.
• Respond to inquiries from auditors and government agency monitors.

• Education:
  
  Bachelor’s degree in accounting, Finance, or related field.
• Experience:
  
  2-4 years of non-profit grant accounting experience.
• Government Expertise:
  Demonstrated experience with NYS and NYC government contracts.
• Technical
  
  Skills:
  
  Advanced MS Excel skills (pivot tables, VLOOKUPs, sumifs) and proficiency in accounting software (Sage Intacct preferred).
• Systems Familiarity:
  Experience with PASSPort, Grants Gateway, or HHS Accelerator is highly preferred.

• Knowledge of OMB Uniform Guidance (2 CFR 200).
• Ability to work in a hybrid environment (e.g., 2-3 days in office).