Accounts Payable Specialist

Accounts Payable & Cash Management Specialist

We are seeking a detail-oriented Accounts Payable & Cash Management Specialist to manage end-to-end accounts payable functions, support daily cash operations, and maintain strong banking and payment controls. This role partners closely with Accounting, Finance, and internal stakeholders to ensure timely, accurate, and compliant payment processing across multiple entities.

• Process vendor invoices through the AP system, including coding, approval routing, and timely payment
• Collect and maintain vendor documentation (W-9s, ACH instructions) and ensure compliance with payment policies
• Execute ACH, wire, check, and online payments; verify wiring instructions and support fraud-prevention controls
• Maintain accurate payment records and supporting documentation in Quick Books
• Monitor daily cash balances and assist with funding payroll, commissions, and scheduled disbursements
• Manage Positive Pay approvals, stop payments, and online banking activity
• Process corporate credit card and employee expense reimbursements; collect receipts and ensure proper coding
• Assist with bank reconciliations by providing statements and transaction support
• Support bank account openings/closures and maintain relationships with banking partners
• Handle remote check deposits and record non-standard deposits as needed
• Assist with special transactions, affiliated entities, charitable accounts, and tax-related payments
• Maintain organized digital financial records and support audits and reporting requests

• 2+ years of accounts payable or accounting operations experience
• Experience with AP platforms and accounting systems (e.g., Stampli, Quick Books)
• Strong understanding of ACH, wire, and payment controls
• High attention to detail and ability to manage multiple deadlines
• Strong communication skills with vendors, banks, and internal teams
• Proficiency in Excel and document management systems

• Base salary for this position will be determined during the interview process and will vary based on various factors, including but not limited to prior experience, relevant expertise, and geographic location. The expected base salary for the role will generally be between $70,000 and $85,000 per year at the commencement of employment, plus a discretionary bonus. However, the final salary offered may be outside this range based on these factors and individual circumstances.