Sr. Department Assistant, Level 5

Overview

About Fordham
Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its nine colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Position Information

The University offers a comprehensive benefits package that includes medical, dental, and vision insurance; flexible spending accounts; retirement plans; life insurance; short and long-term disability; employee assistance program (EAP); tuition remission; and generous time off. Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

• Title of Position
  :
  Sr. Department Assistant, Level 5
• Position Number
  : C01520
• FLSA
  :
  Non-Exempt
• Number of hours worked per week
  : 22
• Department
  :
  Fordham University Press
• Campus
  :
  Lincoln Center
• Work Arrangement
  :
  Onsite
• Hybrid Policy
  :
  Please review the Hybrid Policy dham.edu/hybrid policy

Reporting to the Director of the Press and Business Manager, the Senior Department Assistant supports the Director by handling a wide range of duties. Primary responsibilities include entering invoices through Fin Pay and Fin Buy, submitting wire requests to AP, and preparing independent contractor paperwork for HR. The Assistant also processes author royalty statements, Concur credit card payments, and interdepartmental expense requests.

Additionally, the role involves recording credit card and check deposits, as well as wire transfers, in Quick Books.

• Scans and enters invoices through Fin Pay and Fin Buy.
• Prepares Independent Contractor paperwork to accompany invoices for submission to HR and Fin Pay.
• Submits Wire Requests to Accounts Payable.
• Processes royalty statements and paperwork for authors receiving payments.
• Records Concur credit card payments, Interdepartmental Expense Requests, and Budget Transfers.
• Enters credit cards, check deposits, wire transfers, and all expenses in Quick Books.
• Reviews entries on Fordham’s Banner System in order to reconcile with Quick Books balances. Runs reports of a book’s production costs to calculate unit cost.
• Prepares timely budget reports for the Director and the Marketing department and tracks the percentage of budget spent on all income and expense accounts. Assists the Business Manager with financial reports.

Essential Functions Note This list is not intended to be an exhaustive list. The University may assign additional related duties as necessary.

Not responsible for supervision or oversight of others.

• Keeps an Excel file for accounts receivable and sends second notices when appropriate.
• Maintains files for paid bills, deposits, and accounts receivable.

• Required Qualifications:
  Education and Experience
  High school diploma or equivalent required. Experience in developing internal processing and filing systems.
• Required Qualifications:
  Knowledge and Skills
  Mandatory Competency Testing. Strong technical skills in Microsoft Office Suite and Quick Books. Excellent organizational skills. Ability to maintain discretion and confidentiality. Demonstrated writing ability.
• Preferred Qualifications
  Bachelor’s degree.

• Minimum Biweekly Salary for All Others
  : $2,200.29
• Maximum Biweekly Salary for All Others
  : $2,200.29
• Union Affiliation
  :
  Local 153

• Posting Number
  : C071P
• Number of Vacancies
  : 1
• Posting Date
  : 01/21/2026

EEO Statement
Fordham University is committed to excellence and welcomes candidates of all backgrounds. Fordham University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.