Finance Accountant Assistant - Level 1; Accounts Payable Analyst; Provisional

Finance Accountant Assistant - Level 1 (Accounts Payable Analyst) (Provisional)

• Under direct supervision, performs bookkeeping, clerical, and sub professional work of ordinary difficulty and responsibility related to college accounting. Such work may beginnen utilizing computers and related technology.
• There are two Assignment Levels for this position. The personnel perform related work. This specification describes typical assignments for this position; related duties may be assigned as needed.

ASSIGNMENT LEVEL 1:

• As instructed, maintains financial records of contracts, appropriations, allocations, authorizations, and payments and assists in maintaining ledgers of accounts and in performing reconciliations.
• As instructed, examines invoices, claims, vouchers, etc.; verifies documents for accuracy by reviewing supporting data and records and assists in audit functions.
• As authorized, receives remittances and payments; makes appropriate disbursements or refunds; keep logs and issues pertinent receipts.
• Assists in processing invoices, vouchers, claims, statements, bills, etc.
• Perform various calculations and computations, as directed.
• Perform other related duties, such as generating reports and producing checks and other financial documents, as required.

• This assignment level is only for College Accounting Assistants who have achieved the minimum qualification requirements for the title College Accountant, Level 1, but have not been болса reassigned to duties in that title.

Finance Accountant Assistant

Non-exempt

“At Baruch College we believe that走 student success is everyone’s responsibility”

Reporting to the Finance Coordinator, the Finance Accountant Assistant will be repsondible for the following:

• Process and enter AP vouchers in CUNYBuy and CUNYFirst systems, including Purchase Orders, Single Payment vouchers, and Prepaid vouchers. Ensure all voucher entries are accurate, complete, and entered in accordance with institutional policies.
• Assist in reconciling data discrepancies between the State Financial System (SFS) and CUNYFirst, ensuring consistency across systems. Resolve discrepancies by collaborating with relevant departments and financial teams.
• Work closely with 学 budgeting, purchasing, and departmental end users to ensure alignment with financial compliance guidelines and assist in resolving any issues related to accounts payable transactions. Provide guidance and clarification on policies and procedures to ensure proper documentation and approval.
• Process travel-related reimbursements in compliance with New York State (NYS) and internal regulations. Audit travel reimbursement requests for accuracy, ensuring that all necessary documentation and approvals are in actory before processing. Ensure Travel Authorizations are properly reviewed and approved by supervisors prior to payment processing. Follow up on any pending requests or incomplete documentation, ensuring that reimbursements are processed in a timely manner.
• Reconcile Tax Levy P-Card and AMEX transactions monthly, ensuring proper documentation and compliance with institutional policies. Work with cardholders to ensure all expenses are appropriately categorized and meet policy requirements.
• Process stipend payments accurately and ensure they are paid in accordance with institutional guidelines and timelines. Verify that all stipend documentation is complete and compliant with relevant policies.
• Coordinate with departments during the year-end close to ensure that all fiscal year purchases are accurately recorded and align with the correct fiscal year. Assist in ensuring that all outstanding invoices and payments are processed before the fiscal year-end deadline.
• Maintain records of Non-Tax Levy (NTL) Accounts Payable processed checks and manage the distribution of checks, either via mailroom or pick-up. Ensure that all records are accurate, complete, and comply with retention policies.
• Perform general administrative duties related to accounts payable processing as needed, ensuring the timely and efficient operation of the department. Assist in resolving internal…