AP Specialist

Role: AP Specialist

Location: New York, NY

Salary: $70,000 - $80,000 / Annually

Midtown nonprofit is looking for an AP Specialist to process payments and supplier/vendor invoices, ensures compliance with local regulations, and performs general and cost accounting activities including preparing journal entries, classifying and recording of financial transactions, payment processing, etc.

Key responsibilities:

• Review coding and supporting/source documents for accuracy and valid business purpose before processing and approving all payment requests, invoices and expense reports,
• Research questions and communicate issues on payments and ensure timely follow up with both internal staff and external vendors
• Process payments for all US entities; distribute, mail, or ensure delivery of signed checks or wire confirmation as per instructions on payment request
• Create, review, modify, approve/reject vendor requests in Salesforce and Net Suite
• Prepare monthly, quarterly and yearly analysis schedules for all assigned entities; along with yearend audit schedules for all assigned entities, record general ledger transactions, prepare journal entries, perform other duties and run ad hoc analysis and reports as assigned, and as needed

The ideal candidate:

• Bachelor's degree (B.A./B.S.)
• Prior relevant financial accounting work experience and/or training and knowledge and understanding of US Generally Accepted Accounting Principles
• Manage work efficiently in a fast-paced accounts payable (or wider finance team), research financial data, troubleshoot and follow through on projects to completion, possess strong attention to detail, while meeting strict deadlines
• Demonstrates in depth experience in managing Accounts Payable function
• Experience in managing vendor data and associated tax reporting
• Extensive experience in banking and payment operations
• Excellent computer and analytical skills, proficient in Microsoft Office and cloud-based platforms and experience with internet research and database management
• Effective communication (written, verbal and listening), interpersonal, and organizational skills with the ability to show discretion and handle confidential issues

Excellent benefits and perks to promote well-being and a healthy work-life balance, including:
Generous time off, Employer-paid health insurance and dental plans for individuals and families (no employee contribution required). Exceptional retirement savings plan (non-contributory for employees) and life insurance. Progressive paid parental leave, reproductive and family planning support, and much more.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

Reasonable accommodation is available for qualified individuals with disabilities, upon request.