Fiscal Managers

Company Name: Chinatown Manpower Project

Position: Fiscal Manager

Program: Program Management

Classification: Full-Time Exempt

Compensation: $60,000 - $70,000

Reports To: Executive Director

Organizational Background: CMP is a not-for-profit workforce and economic development organization dedicated to promoting economic self-sufficiency and career advancement. We serve a diverse population across the Metropolitan New York area, with a distinct track record of supporting the Asian American immigrant community.

CMP is seeking an up-and-coming non-profit finance professional aspiring to step into a leadership role as our Fiscal Manager. Supervising 1.5 staff, he/she will assume all aspects of fiscal management, planning, analysis, oversight, and operational responsibilities for our $3.5M organization, nearly 75% of which is government funded.

• Review current fiscal procedures and make recommendations for improving current systems as well as current financial policies and procedures.
• Perform and supervise accounting activities in accordance with Generally Accepted Accounting Principles.
• Construct, maintain, and update financial allocation table (Cost allocations) across all revenue and expenses of the organization.
• Compile monthly financial reports and analysis (including balance sheet, income statement by department, budget vs. actual, and related schedules) and meet regularly with Senior Management, Board Finance Committee, and the full Board to review these reports and discuss various financial matters and issues of the organization.
• Supervise daily operational activities of fiscal staff.
• Maintain financial records for various government grants and other funding organizations.
• Prepare organizational budget before the start of each fiscal year.
• Assist program directors with the preparation of program budgets and modifications.
• Monitor each department budget and prepare budget vs. actual for variance analysis.
• Work with Senior Management to prepare projections for the year.
• Review and update shared allocation of costs on a regular basis.
• Coordinate annual financial audits by the board-appointed auditor and by funding sources. Prepare all supporting financial documents and manage audit activities.
• Support the CMP auditor in preparation of Federal/State tax returns as needed.
• Participate and contribute in organizational strategic planning efforts.
• Prepare financial reports and/or vouchers for funding agencies on a monthly, quarterly, and semiannual basis, as required. Follow up on payments due.
• Work closely with program directors to prepare budget modifications and monitor their approval with the funding sources.
• Communicate with funding organizations on questions related to fiscal matters.
• Close the books monthly and make sure balance sheet accounts are reconciled.
• Reconcile and ensure accuracy and completeness of employee records, including wages and benefits, paid leaves, personnel action records, and other accounting and audit compliance records.
• Enroll/terminate staff in CMP offered benefits such as medical and dental insurance, commuter benefits, etc.
• Process bi-weekly payroll for the entire organization.
• Record payroll entries in the general ledger.
• Process Accounts Payable.
• Record cash disbursements in the general ledger.
• Manage and monitor credit card process monthly.
• Review and approve credit card expense reports for syncing with CMP accounting software.
• Record cash receipts.
• Reconcile deposits with cash receipt records.
• Reconcile monthly revenue recorded in the accounting system with revenue recorded in the fundraising database system.
• Maintain accounts receivable records.
• Liaise with banks and vendors to execute financial functions.
• Prepare monthly bank reconciliations.
• Other duties as assigned.

• Bachelor's degree in Accounting, Finance, or related field.
• 5 years of fiscal operations experience, preferably in a non-profit setting.
• Experience with government contracts/grants voucher procedures and cost allocation preferred.
• Self-starter with ability to work independently and great attention to detail. Excellent communication, organizational, and interpersonal skills.
• Familiar with FundEZ accounting software and ADP payroll system a plus.