Recruiting Coordinator, Events Division

Pyramid Consulting Group partners with the world’s most prestigious fashion and beauty retailers on temp, temp to perm, and permanent positions. We’re looking for an Event Staffing Coordinator to own the full recruitment lifecycle for temporary and project-based staff supporting experiential activations, retail pop-ups, brand ambassador programs, guest services, and long‑term workforce solutions, with a strong focus on quality, retention, redeployment, and program success.

This individual is responsible for identifying, onboarding, coaching, and deploying top talent while partnering closely with leadership, clients, and on‑site Team Leads to ensure a seamless, white‑glove staffing experience.

• Source, screen, and interview candidates across event, retail, hospitality, guest experience, and brand ambassador roles.
• Utilize Bullhorn ATS, staffing platforms, social media, referrals, and PCG’s proprietary talent database.
• Build and maintain pipelines for recurring programs, national tours, and high‑volume activations.
• Prepare client‑ready submissions aligned to brand and role standards.
• Staff roles across experiential activations, luxury retail pop‑ups, guest services programs, brand ambassador teams, and on‑site leadership.
• Manage scheduling, confirmations, and pre‑event communication; ensure all staff are compliant, briefed, and client‑ready.
• Work with the VP of Event Staffing and account teams to align on program goals and staffing strategy.
• Provide ongoing reporting on staffing progress, fulfillment insights, and talent quality.
• Support white‑glove service delivery through proactive communication, problem‑solving, and on‑site alignment.
• Manage vendor onboarding, agreements, systems implementation, and documentation.
• Contribute to a reliable, well‑prepared workforce that reflects positively in client feedback.

• 2+ years in staffing, recruitment, experiential/event workforce management, or high‑volume environments.
• Preferred background in experiential marketing, events, hospitality, retail, or guest services staffing; agency experience is a plus.
• Experience with ATS systems, scheduling/time‑keeping platforms, Microsoft Office, or Google Workspace.
• Strong communication and relationship‑building abilities.
• Excellent organizational and time‑management skills.
• Ability to manage multiple programs and competing deadlines.
• Solutions‑oriented mindset with urgency and accountability.
• Passion for people, live events, and brand representation.

The description above is intended to describe the general nature and level of work being performed and is not an exhaustive list of all duties, responsibilities, and qualifications required.

While PCG appreciates all applicants, only those qualified will be contacted. Thank you for your application. We look forward to hearing from you!

If you believe you are a great candidate for this position, and the salary listed does not meet your expectations, we would still love to speak to you! PCG, in good faith, believes that this posted range of compensation is the accurate range for this role at this location at the time of this posting. PCG and our clients may ultimately pay more or less than the posted range depending on candidate qualifications.

This range may be modified in the future. This role may also be eligible for additional compensation including incentive pay, discretionary bonuses, and a comprehensive benefits package, details of which will be provided during the hiring process.

Pyramid Consulting Group, LLC is an Equal Opportunity Employer that takes pride in a diverse environment. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, marital or veteran status, disability, genetic information, or any other protected status under applicable law.

We will provide reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation during the application or hiring process, please contact

For positions subject to “Fair Chance” laws (including but not limited to California, Colorado, New York City, Los Angeles, and other jurisdictions), PCG will consider qualified applicants with arrest and conviction records in a manner consistent with applicable law.

Please refer to our website:  for access to our Right to Work and E-Verify.