LN Concerts, Bilingual Booking Coordinator

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders:
Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year.

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Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!

The Booking Coordinator will support the Gramercy Theatre Talent Buyer, as well as other talent team members in all aspects of buying responsibilities including preparation and distribution of offer sheets, administrative support, show coverage, and talent research and prospecting.

• Create and prepare deal sheets in Rome
• Obtain holds from venues and place and release holds in Rome
• Obtain all details and show information from artist representatives and act as communications liaison between artist and venues
• Coordinate with artist and internal staff to set up all announce and on sale dates
• Complete and distribute Show Confirmations and Event Status Sheets to internal staff, venues and partners
• Update and maintain offer templates, venue and artist info in Rome
• Create reports as needed and distribute to pertinent internal and external stakeholders
• Learn settlement procedures and support settlement at shows as needed
• Represent Talent Buyer in show coverage

• Execute artist contracts and venue leases per company guidelines and return to artist agencies and venue partners
• Complete artist deposit payments
• Complete artist and venue show settlements night of show and post‑show as needed. Deliver all completed settlement information to finance team
• Manage show files to ensure all essential documents are present prior to day of show. Including but not limited to headliner and support contracts, riders, and W9’s
• Assist with industry and guest ticketing requests and serve as liaison on site as needed
• Complete expense reports and book travel as needed

• Research new, up and coming artists, and distribute info to Lead Booker and rest of the booking team
• Serve as a key member of the booking team, participate in meetings and discussions, deliver new and exciting ideas on artists, processes, and best practices

• A minimum of 2 years experience as an assistant is preferred
• Proficient use of Microsoft Outlook (including group scheduling) and well‑versed in Excel and database programs and ability to work with accounting and financial departments
• Ability to navigate internal sales admin system for most daily tasks
• Ability to navigate the internet as a communication and research tool
• Fast learner with a strong work ethic and a high sense of responsibility in an ever‑changing environment
• Must be able to handle sensitive matters and exercise excellent judgment
• Ability to work independently and within a team to juggle multiple prioritized tasks
• Experience with contracts a plus but not required
• Strong attention to detail
• Eagerness to support others (in venues and office)
• Ability to multi‑task in a fluid and busy environment
• Passionate about live music and the music industry

Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH: 401(k)…