Administrative Specialist

SEEK Administrative Specialist

John Jay College of Criminal Justice is a senior college of the City University of New York (CUNY) and an internationally recognized leader in educating for justice. Led by President Karol V. Mason, John Jay is a federally designated Hispanic‑serving institution, it is ranked third in the nation in Black student success, and it is a top ten institution for promoting student social mobility.

John Jay is proud to serve a diverse and dynamic student body of 15,000 students that includes nearly fifty percent students who are first in their family to attend college as well as students who are immigrants, from low‑income families, or from other historically underrepresented groups in higher education. A Carnegie designated Research Institution, the College participates in the doctoral programs of the Graduate Center of CUNY, and offers bachelor’s and master’s degrees both in traditional criminal justice‑related fields of study as well as in a robust portfolio of liberal arts and sciences programs that highlight themes of justice across the arts, sciences, humanities, and social sciences.

The College seeks staff and faculty members who thrive in multicultural academic environments and are committed to access and excellence in higher education.

Reporting directly to the Chair of the SEEK Department

• Produces and manages the Department’s Master Calendar of meetings and events for all SEEK initiatives.

• Oversees scheduling of online fourth‑floor conference room calendar accessible to all campus departments

• Support Director with management of SEEK budget

• Oversees travel budget for faculty and staff

• Prepares quarterly financial reports for the director

• Projects salaries for non‑teaching and college assistants for each semester, and processes timesheets

• Processes honoraria and new vendors

• Serves as principal contact and source of information for faculty, staff, and students as well as external patrons

• Conveys new policies and procedures impacted by decisions made by supervisors at meetings to hourly staff

• Manages department procedures and assists management planning department activities, creating schedules and assigning staff

• Provides administrative support for adjuncts

• Supervises part‑time staff

• Schedules leadership workshops and training for college assistants

• Connects students to resources on and off campus

• Creates forms and procedural manuals for office staff

• Serves on various committees

Bachelor’s Degree and four years’ relevant experience required.

Provides administrative and program support to an administrative or academic department.

• Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications.

• Works with appropriate offices related to personnel recruitment, expediting search activities

• Research coordinates and organizes materials for key events such as promotion and tenure reviews.

• Supervises and trains support staff and student workers.

• Manages budget and coordinates purchasing, accounting, and payroll.

• Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules.

• Performs related duties as assigned.

Job Title Name:
Administrative Specialist

Higher Education Assistant

Non‑exempt

$74,490 - $82,663

Salary commensurate with education and experience.

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well‑being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

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