Administrative Coordinator

Overview

Administrative Coordinator

Reports To:

Principal, Emet Classical Academy

Position Type:
Full-Time, Temporary

Location:

On-site, New York City

About Emet:

Emet Classical Academy is a Jewish preparatory school for 5th to 12th graders on the Upper East Side of Manhattan. Emet is committed to the pursuit of human excellence in every academic and cultural field and the perpetuation of Jewish, Zionist, and American exceptionalism. Our academic program focuses on the best of Western culture, the foundational ideas of Jewish civilization, and the advanced study of math, modern science, art, and music.

Emet welcomes families of any background and aims to prepare our students for lives of Jewish purpose and civic leadership.

• Student Records
  • Enroll students in classes and adjust registrations when necessary;
  • Manage student portfolios, making sure they have all accurate information (transcripts from previous schools, evaluations, etc.);
  • Set up report card template and advise teachers in the technical aspects of this process; send report cards to parents;
  • Advise teacher on FACTS gradebook and attendance functions and assist Principal in monitoring grade books; track and record AM attendance and notify parents if students are not present or accounted for;
  • Set up Parent/Teacher conferences in the fall and spring;
  • Fully understand student schedule that is created by the Emet Principal, and assist in updates and communications with students/parents.
• Operations
  • Assist teachers with immediate and long-term needs:
  • Order and track curricular materials;
  • Maintain needed supplies in the office;
  • Ensure the photocopier is working (service contact);
  • Receive mail and distribute materials;
  • Set up system for addressing facility concerns.
  • Assist parents and students with immediate needs, such as:
  • Answer phones in Emet office;
  • Serve as the liaison with Or Zarua security staff;
  • Assist parents in accessing key information;
  • Assist students with needs including illness at school (following medication protocols, calling home, etc.)
  • Coordinate and distribute Metro Cards for student transportation
  • Organize busing and carpool service as needed.
  • Assist when teachers are absent, including:
  • In consultation with Principal, approach potential substitutes;
  • Obtain lesson plans from absent teacher and send to substitute;
  • Ensure compliance with health and safety requirements, including:
  • Schedule emergency drills, lockdown drills, and related training and required reports;
  • Maintain health records including up-to-date immunization forms from students.
• Administrative Support
  • Projects relating to operations, such as:
  • Assist Principal with tasks related to Middle States Accreditation (includes organizational and graphic component)
  • Description of the Emet curriculum, created in conjunction with Emet Principal and teachers.