Senior Proposal Specialist

Position Title: SENIOR PROPOSAL SPECIALIST

Position Type: Salary. Range $100,000 - $120,000 (NYC)

Reporting to: Olivia S Farquharson, Marketing Director

Function/Department: Marketing

Schedule: Full Time. On site.

Pavarini McGovern, part of the STO Building Group (STOBG), is seeking a Senior Proposal Specialist based in New York City to support both the NYC and West Palm Beach offices. This role leads strategic pursuits and produces high-quality proposals, presentations, qualifications packages, and other marketing materials that position PMG as a builder of choice. The ideal candidate thrives under deadlines, brings creativity and attention to detail, and is energized by shaping PMG’s story to support winning work across multiple markets.

• Lead top pursuits to ensure strategic, high-quality submissions.
• Manage the full proposal lifecycle from RFQ/RFP analysis through final submission, including compliance, differentiators, team resumes, project narratives, firm qualifications, and other required materials.
• Facilitate kickoff meetings, develop pursuit plans, coordinate and drive collaboration across operations, estimating, scheduling, safety, and executive teams.
• Prepare interview materials such as slide decks, talking points, handouts, and digital/print collateral; contribute to presentation coaching to guide and prep pursuit teams.
• Apply knowledge of the construction field and CM/lump sum bid processes to inform proposal strategy and responses.

• Design and customize proposal templates, presentation decks, client introduction materials, and branded collateral for consistency and efficiency.
• Write, update, and curate project descriptions, resumes, firm overviews, market positioning language, case studies, and other client-facing materials.
• Create and maintain website content and knowledge management materials for awarded projects, documenting progress with photography and video while ensuring brand standards are met.

• Maintain marketing information systems such as Open Asset, Cosential, Salesforce, and other CRM or asset management tools.
• Develop and update project profiles, qualifications materials, and sector-specific collateral.
• Support PMG’s online presence, social media initiatives, and visual content coordination (photography/video).

• Establish and maintain effective, collaborative working relationships with PMG senior management, internal teams, and external clients across both offices.
• Contribute to annual marketing planning, best-practice development, and enterprise-wide knowledge sharing.
• Provide support to marketing colleagues across STOBG as needed.
• Work both independently and collaboratively with a strong team-oriented mindset.

• Bachelor’s degree (B.A. or B.S.) in Marketing, Communications, Journalism, Graphic Design, or related field preferred.
• Minimum 5 years of marketing experience in the architecture, engineering, or construction (A/E/C) industry managing proposal lifecycle; construction field experience is a plus but not required.
• Advanced proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop), Microsoft Office (Outlook, Word, Excel, PowerPoint), and Microsoft Teams.
• Strong writing, editing, and storytelling skills; able to simplify complex concepts for client-focused messaging.
• Excellent interviewing, presentation, and verbal/written communication skills.
• Exceptional organizational ability and proven experience managing multiple deadlines simultaneously.
• Professional, confident, and effective when interacting with senior leaders, supervisors, peers, internal teams, and clients.
• Strong graphic design sensibility with ability to produce visually compelling, on-brand materials.
• Familiarity with CRM and asset-management tools (Cosential, Salesforce, Open Asset, etc.) preferred.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: [Medical Insurance] [Dental Insurance] [Vision Insurance] [Health Savings Account] [Healthcare Flexible Spending Account] [Dependent Care Flexible Spending Account] [401(k)…